Skip to Content

Board Operation Division

Board Operation Division
404 James Robertson Parkway, Suite 1310
Nashville, Tennessee 37243-0850
Phone: (615) 741-1150
Fax: (615) 532-5337

Certificate Unit

The Certificate Unit prepares and issues parole, determinate release, foreign jurisdiction and lifetime supervision certificates.

Parole certificates are issued to an offender after he or she has been granted parole and is being released to parole supervision in the community. The parole certificate sets out the offender's rules for supervision and any special conditions imposed by the Board. Each offender must have an approved release plan prior to the certificate being issued. Interested parties are notified, as required by statute, of an offender's release on parole.

Determinate release certificates are issued to offenders with sentences of two years or less who have been certified eligible, according to statutory guidelines, for release to probation by the Tennessee Department of Correction (TDOC).

Foreign Jurisdiction Certificates are issued to offenders who are serving concurrent Tennessee sentences in another state or in a federal facility. These offenders are certified eligible for parole on their Tennessee conviction by TDOC and granted parole administratively. The offender will be considered on parole in Tennessee when the offender is released by the other state or federal facility.

Certain sex offenders, as determined by Tennessee state law, are given Community Supervision for Life as a part of their judgment order at the time of sentencing. Community supervision for life commences immediately upon the expiration of the Inmate's sentence as imposed by the court, or upon their release from regular parole supervision, whichever comes first.


(Please note: You will need Adobe Acrobat Reader software to view the above form. If you do not have Adobe Acrobat, click below for the free download.)

Link to Adobe Acrobat.

Docket Unit

The Docket Unit is responsible for preparing dockets for parole hearings held throughout the state at TDOC institutions and county jails, upon certification of parole eligibility by the Tennessee Department of Correction. Preparation of a parole hearing docket includes creating and maintaining hearing files for each offender being considered, requesting any necessary reports or information needed by the Board in making a decision and sending hearing notifications to all interested parties as designated by statute.

After the Board makes a parole decision, the docket section processes the final disposition of each case and notifies any interested party of the final decision. Offenders housed at a Tennessee Department of Correction facility and their families should direct any questions regarding parole hearings, the final decision or release on parole to the Institutional Probation Parole Officer (IPPO).

When the Board needs additional information, such as offense reports or psychological evaluations, cases may be continued for up to four months to obtain the information.

Executive Clemency Unit

The Executive Clemency Unit is responsible for processing all applications for commutation, pardon and exoneration in accordance with the Governor’s clemency criteria. Only the Governor can exercise Executive Clemency power. These requests must comply with the Governor’s Executive Clemency Criteria.


Executive Clemency Information

Application for Pardon

Application for Commutation

Application for Exoneration


(Please note: You will need Adobe Acrobat Reader software to view the above form. If you do not have Adobe Acrobat, click below for the free download.)

Link to Adobe Acrobat.

File Room Unit

The File Room Unit is responsible for managing, maintaining and tracking the parole hearing files used in the parole hearing process. These files are created and updated as material is received pertaining to each individual offender. All information and correspondence received becomes the property of the Board of Probation and Parole. Hearing officials rely on the information contained in hearing files to aid in the decision making process for parole release. Files are also subpoenaed by the courts, retrieved for use by agency staff and reviewed by offenders and others.

A copy of the parole-hearing file may be obtained by written request. Persons making requests must include the following information:



Offender's complete name
TDOC (TOMIS) number
Your name and address


There is a $10.00 processing fee and a charge of $ .15 per page. The request will be reviewed and a letter will be sent indicating the total number of pages and total cost to copy the file, within seven working days. BOPP only accepts money orders or cashier's checks (made out to the State of Tennessee). Requests take two to eight weeks to process.

The file room staff also manages and maintains audio CDs of parole hearings. A CD copy of the latest parole hearing may be obtained by written request. Persons making requests must include the following information:

Offender complete name
TDOC (TOMIS) number
Date of parole hearing
Hearing Location


A $10.00 postal money order or Tennessee Department of Correction Draft Check, made out to the State of Tennessee, must be enclosed with the request. Only the most recent parole hearing may be requested.


Send requests to:

Tennessee Board of Parole
Attention: File Room Unit
404 James Robertson Parkway, Suite 1310
Nashville, Tennessee 37243-0850

Psychological Unit

The Psychological Unit is responsible for ensuring psychological evaluations are completed in a timely manner. Only Board Members can request a psychological evaluation on an offender.