Adoption Coordinator Information
Information and Procedures for Textbook Adoptions
During the each school year, school systems will be adopting new textbooks in a subject area or several subject areas. The State Textbook Commission formulates the recommended list in its October meeting and forwards it to the State Board of Education for their consideration.
You may appoint as many review committees as necessary to conform to your local organizational structure. All members of the local textbook selection committees are required to subscribe to the oath appearing on ED-2154, which may be administered by any notary public.
Publishers will be notified that sample textbooks are to be delivered to you by early January. Tennessee Book Company has again graciously agreed to coordinate the distribution of your requests for adoption samples to the publishers. To enter your requests, log on to the Tennessee Book Company Web site at the address below, click on “Section # Information ” under “State Information,” and follow the instructions.
The cost of samples has become a significant factor in the price of textbooks. Order samples only for those courses expected to be offered in your school system. Also, the textbook commission has eastablished a six sample limit per title per system.
Your Report of Adoption is due April 15th. It will also be completed online at the Tennessee Book Company website. A hardcopy and an electronic copy is to be sent to the office of textbooks services.
The timely filing of these reports is critical in assisting the depository and the respective publishers in projecting needs and acquiring sufficient inventory to deliver books to meet your needs prior to the opening of schools in the fall.. We recommend that you appoint your committees as soon as possible and provide opportunities for them to discuss curriculum needs and to plan for careful evaluation of the approved textbooks.
Below are the following forms needed for the adoption process. These forms may be completed electronically except where original signatures are required. Click here to get all the forms in an Adobe Portrolio - Coordinator Information.
Form # |
Form Title |
Return Information |
| ED-4091 | Coordinator Update Information- (Excel file) |
Update of contact information for the textbook coordinator(s) and anyone who is to recived information regarding the adoption subject area(s). To be completed each year by ALL coordinators and returned by e-mail by October 1 of each school year and at the time of any change during the school year. |
Plan Selction Form for Local Textbook Hearings |
Return by e-mail by November 16. |
|
Local Hearing Schedule |
Submitted to Tennessee Book Company and to publishers |
|
ED-2168 |
Request for Samples |
Online form at Tennessee Book Company under state information tab, section # information |
Director of Schools Record of Names and Qualifications of Members of Local Textbook Selection Committees |
Remains in office of the director of schools |
|
Certification of Compliance with Tennessee Code Annotated Section 49-3-310 (4) (A) |
Return by US mail or PDF, with original signatures, to the office of textbook services by October 15 of each year. |
|
|
Textbook Coordinator Contact Update. – |
|
Categories by Subject for current adoption |
For your reference only |
|
ED-5078 Section V |
Tentative TN Textbook Adoption Schedule 2011-13 Section V-Reading K-8 |
For your reference only |
DUE THE SPRING OF EACH SHOOL YEAR |
||
Certification of Adoption |
Return by US mail or PDF, with original signatures, to the office of textbook services by April 15, of each year. |
|
ED-5099 |
Report of Local Adoption of Textbooks to State (Located on Tennessee Book Company Site) |
Due to the state April 15, each year. Electronic copy and hard copy to the office of textbook services and also an electronic copy Tennessee Book Company |
LEA Adoption Report for Local Board |
Remains in office of the director of schools |
|
|
||
Governor Bill Haslam
