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Information & Procedures for District Textbook Adoptions

During the each school year, school systems will be adopting new textbooks in a subject area or several subject areas. The State Textbook Commission formulates the recommended list in its October meeting and sends it to the State Board of Education for their consideration.Once the State Board of Education has approved a list of textbooks, districts follow the procedures listed below.

District Adoption Forms and Timeline - All forms can be submitted electronically unless otherwise noted.

Review Committee

You may appoint as many review committees as necessary to conform to your local organizational structure. All members of the local textbook selection committees are required to subscribe to the oath appearing on ED-2154, which may be administered by any notary public.

Caravan Stop

Systems wishing to have the publishers' caravan stop for their review committee should complete the Plan Selection Form for Local Textbook Hearings, ED2149 and submit it to the office of textbook services. Districts must complete Form 2256 to set the location for the caravans and schedule a time for each publisher’s presentation. This form must be submitted electronically to Kellie Dumas at Tennessee Book Company, kellie.dumas@tennesseebook.com. Districts must also send a copy of this form to publishers to invite them to present at the Caravans. Contact information for each publisher is available on the Tennessee Book Company website here. The caravan lasts from mid-January thru mid-March.

For the textbook caravan schedule for social studies, click here.

Samples

Publishers will be notified that sample textbooks are to be delivered to you by early January. Tennessee Book Company coordinates the distribution of your requests for adoption samples to the publishers. To enter your requests, log on to the Tennessee Book Company Web site at the address below, click on “Section # Information” under “State Information,” and follow the instructions: www.tennesseebook.com The textbook commission has established a six sample limit per title per system.

Adoption

Districts' Report of Adoption is due April 15th. It will also be completed online at the Tennessee Book Company website. A hardcopy and an electronic copy is to be sent to the Office of Textbook Services. The timely filing of these reports is critical in assisting the depository and the respective publishers in projecting needs and acquiring sufficient inventory to deliver books to meet your needs prior to the opening of schools in the fall. We recommend that you appoint your committees as soon as possible and provide opportunities for them to discuss curriculum needs and to plan for careful evaluation of the approved textbooks.

Adoption Of Textbooks Not On The Official List

Systems may adopt and purchase books not on the official list by following the Guidelines for Use of Textbook Programs Not on Contract here.

Process I – No books are listed on the Official Textbook List for the course

Process II – Books are listed on the Official Textbook List for the course – Special Permission

Process III – Use of previously adopted books

Procedures for Textbooks Not on the Approved List

Courses with No Textbook Titles on the Approved List