Department of Education
Kevin Huffman, Commissioner

Monitoring and Compliance Resources and Tools 

Year	Report/Form or Description	Application Form
		doc	pdf/ppt
2012-13	Student Record Review Protocol
2012-13	Monitor’s State Training Module
2012-13	Fiscal Monitoring Assurance Letter
2012-13	Fiscal Monitoring Checklist
2012-13	District List for Monitoring
Dec. 2012	Desktop Monitoring Webinar Ppt
Sept 2011	Federal Guidelines IDEA Equipment and Inventory
Sept 2011	WBMS Login Directions

Web-Based Monitoring System (WBMS)

Compliance and Monitoring Archive

LEA Determinations Data and Training

Year	Report/Form or Description	Application Form
		doc	pdf/ppt
2007-2008	2007-2008 SY LEA Determinations and Data Basis
2007-2008	Completed Training Determinations: Indicators 4,11 12,13 (9.08.09)

Disproportionality Data, Process and Description (FFY 11)

• Summary Data FFY 2011 - Disproportionate Overrepresentation Summary Data || excel
• Summary Data FFY 2011 - Disproportionate Underrepresentation Summary Data || excel
• FFY 2011 TnREpppSA Instructions || pdf
• FFY 2011TnREpppSA Reviewer Scoring Guidelines || pdf
• 2012 TN School District TnREpppSA || e-form
• Process Description - Disproportionate Representation Identification and Self-Assessment || pdf
• Flow Chart for Disproportionate Over and Under Representation || pdf
• TN Comparison of Disproportionate Representation & Significant Disproportionality Criteria || pdf
• Calculation for Significant Disproportionality 05.03 || pdf
• FFY 2011 Summary Data - Significant Disproportionality Summary Data || excel

Disproportionate Representation: 2009-10 Exemplary Self-Assessments (TnREpppSA)

Districts with Ratings of 3.75 to 4.0

Self-Assessment Focus Items:

• Item 1-- Referral and Eligibility Methods and Decisions: Review, Measures and Frequency
• Item 2-- Equitable Representation in All Programs
• Item 3-- Options for Interventions Before or In Lieu of Referral
• Item 4-- Differentiated Instruction Aligned to Grade Level Content
• Item 5-- Child Find: Location, Referral and Identification
• Item 6-- Collaboration among General and Special Education

District	Total Rating TnREpppSA	DR Targeting Disability(ies)	DR Target Race/Ethnic Group	Overrepresentation/ Underrepresentation	File
Hamblen County	4.00 / 4.00	Autism	White	Overrepresentation
		Autism	Black	Underrepresentation
		Emotional Disturbance	Hispanic	Underrepresentation
		Other Health Impairments	Hispanic	Underrepresentation
Hardin County	3.93 / 4.00	Intellectual Disability	White	Overrepresentation
		Intellectual Disability	Black	Underrepresentation
Lebanon SSD	3.97 / 4.00	Other Health Impairments	Hispanic	Underrepresentation
Lincoln County	3.97 / 4.00	Speech & Language Impairments	White	Underrepresentation
		Speech & Language Impairments	Black	Overrepresentation
Loudon County	3.97 / 4.00	Other Health Impairments	Hispanic	Underrepresentation
Madison County	3.83 / 4.00	Intellectual Disability	Black	Overrepresentation
Manchester City	4.00 / 4.00	Speech & Language Impairments	Hispanic	Underrepresentation
Memphis City	4.00 / 4.00	Autism	White	Overrepresentation
		Emotional Disturbance	Hispanic	Underrepresentation
		Other Health Impairment	Hispanic	Underrepresentation
Murfreesboro City	3.77 / 4.00	Other Health Impairment	Asian / Pacific Islander	Underrepresentation
Rhea County	3.87 / 4.00	Speech & Language Impairments	White	Underrepresentation
Rutherford County	3.80 / 4.00	Other Health Impairment	Hispanic	Underrepresentation
Shelby County	4.00 /4.00	Intellectual Disability	Black	Overrepresentation
Tipton County	3.90 / 4.00	Intellectual Disability	Black	Overrepresentation

Disproportionality Archive

State Agency and Private Schools

Report/Form or Description	Application Form
	doc	pdf
Facilities/Accessibility Checklist
Private-State Agency 16 Point Checklist
Private School Exception Table
Private Schools to be Monitored 09-10
Private Schools to be Monitored 08-09
Private Schools to be Monitored 07-08
2006-2007 Monitoring Exceptions
2003-2004 Summary
Monitoring Instrument
Monitoring Results from 2004-2005 School Year
Monitoring Results from 2005-2006 School Year

FAPE Incarcerated Youth (Free Appropriate Public Education)

Report/Form or Description	Application Form
	doc	pdf
ICY Program Plan
ICY Program Plan, Attachment A - Jail
ICy Program Plan, Attachment B - Detention Center
ICY Policy & Procc. w/ Educational Information Form A
Incarcerated Youth Policy Update Commissioner Memo
Educational Information Form A (Revised)
2002-2003 Summary Report
2003-2004 Summary Report
2004-2005 Summary Report
2005-2006 Summary Report
2005-2006 FAPE Summary Report Overview
2006-2007 Summary Report