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Last Update: 04/04/2011

Free Surplus Computer Program

The computers that are refurbished are those surplussed from various State agencies and are subject to the laws, rules, and procedures pertaining to state surplus property. The Departments of Correction, Education and General Services administer The Refurbished Computer Program. The computers are donated to local education agencies.

Minimum Standards for Computers

All surplus desktop and laptop computers shall have at least a Pentium III class processor with a minimum processor speed of 500 MHZ. The minimum memory for each surplus computer shall be 128 MB of RAM. All computers shall have hard drives of various sizes that have been sanitized and ready for software installation. Operating systems shall not be included. All surplus computers shall have the following:

  • CDROM
  • Floppy
  • Network Card

Procedures for Requesting Refurbished Computers

An official of the School System or School should write a letter on letterhead to the Commissioner of the Department of Education, Kevin Huffman or preferably e-mail to Gomer Pascual, gomer.pascual@tn.gov (615) 532-9514 and request the computers.

The request must include the following information:

  • Number in multiples of 20 systems and rationale for requested computers
  • Contact name, phone number, e-mail address
  • Location and phone number of the school where the computers will be located
  • Declaration that the systems will be placed in use within 4 months of receipt, retained for at least one year thereafter, used for educational purposes, and picked up within 30 days of allocation notification.

Allocation Notification and Pickup

Requests that meet these minimum requirements will be allocated on a first come first serve basis. The allocation notification will be sent via fax or e-mail. A copy of the allocation notification must be presented at the warehouse for release of the computer lot(s). These computers must be picked up at the Department of General Services Property Utilization Division warehouse at 6500 Centennial Boulevard, Nashville, TN, 37243 (phone 615/350-3373) between 8:00a.m. - 4:30 p.m. Monday through Friday.