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Business and Finance
Mission
In a continually improving unified work environment, and
in partnership with public and private agencies, we will
provide our customers quality services with excellence as
the standard of performance.
Vision
To be the State’s most innovative,
dynamic, and efficient team of empowered individuals, providing
quality services that exceed customers’ expectations.
Organization and Services Development
The Office of Business and Finance
(OBF) serves as the financial office for the Department of
Finance and Administration. The Director is the Chief
Financial Office for the department. This office can
be reached by calling (615) 741-4100. The four primary
sections are:
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Director
(615) 741-1924
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Administrative (Admn)
(615) 741-5100
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Financial Management and Budgeting (FinMan)
(615) 741-1153
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Business Operations (BusOps)
(615) 741-2590
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Program Accounting (ProCount)
(615) 741-6070
The Administrative section includes the Director and staff
whose responsibilities include:
- Approval of all fiscal documents.
- Securing access for employees to the accounting and procurement systems.
- Administering telephone and pager requests for F&A.
- Administering Records Management, Forms Management, and Publications for the department.
- Securing Diners Club Cards for employees.
- Assist with billing and other support duties within OBF.
- Securing copiers for the department.
- Maintaining equipment inventories and leased inventories.
Fiscal Management, and Budgeting provides general and financial
administrative support for the department. Responsibilities
include:
- Coordinating or preparing the annual department budget.
- Administering the departmental cost allocation accounting system.
- Monitoring Federal Grant awards and making periodic draws for funds.
- Providing the fiscal controls and entries into the various funds within F&A.
- Preparing the annual financial statements.
- Preparing monthly financial statements and projections for all F&A divisions.
- Processing monthly Journal Voucher’s.
Business Operations processes business documents
for the Divisions of the Department
of Finance and Administration. Types
of activities include:
- Travel claims payments
- Employee reimbursements
- Contract payments
- Supply and equipment invoice payments
- Capital project invoice (architect and contractor) payments
- Data processing/communication equipment/maintenance invoice payments
- Telecommunication invoice payments
- Processing Departmental Journal Vouchers
- Deposits
- Capital contract execution
- Allotment revisions
- Facilities Revolving Fund (FRF) lease payments
- Facilities Revolving Fund (FRF) billing and collections
- Facilities Revolving Fund (FRF) capital payments
- Grant’s Payments
- Direct Appropriations
Program Accounting provides general and financial
administrative support for the areas of Internal
Service Fund (Fund 12), Systems Development
Revolving Fund (Fund 15) and Facilities Revolving
Fund (FRF). Responsibilities include:
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Administering the Department cost allocations accounting system for
the Internal Service Fund (Fund 12), and the Systems Development
Revolving Fund (Fund 15).
-
Tracking and administering the data processing/communications
Internal Service Fund (Fund 12), billings and collections.
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Tracking and administering the Systems Development Revolving Fund
(Fund 15), billing and collections.
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Providing fiscal controls and entries for the Facilities Revolving
Fund (FRF) and OIR areas of OBF.
-
Preparing the annual financial statements for Internal Service Fund
(Fund 12), Systems Development Revolving Fund (Fund 15), and Facilities
Revolving Fund (FRF.)
- Analysis of various program areas on a costing basis.
- Preparing and monitoring the monthly activities within cost centers.
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