Records Management Micrographics
Pennye Neal, Manager Analytical & Micrographics Sections
Telephone: (615) 741-1718
The Records Management Division offers micrographic services to all State agencies. The primary purpose in offering micrographic services is to provide another tool to minimize costs of records storage, maintenance and retrieval. The services available are source document microfilming, microfilm processing and duplicating, storage and periodic inspection of all types of microforms, assistance in or coordination of document preparation and technical consultation.
Source Document Microfilm
Source document microfilming refers to the conversion of paper documents to microfilm. The Records Management Division produces archival quality silver-16mm-roll microfilm from State agencies' source documents. Rotary cameras are used for high-speed filming, image indexing, and 2 sided documents. Documents in poor condition are filmed using a planetary camera to avoid damage to the source documents and loss of information.
Microfilm Processing and Duplication
State agencies may utilize the microfilm processing services available for 16mm and 35mm silver-gelatin polyester-base film. The Division also provides silver-gelatin polyester-base and diazo duplication for 16mm and 35mm.
Quality Control Microfilm Inspection
All microfilm produced by the Records Management Division is inspected for quality control standards such as density, resolution and legibility. In addition, methylene blue testing is conducted periodically to check for residue which might impair the performance of microfilm. Finally, all film stored at the Records Center is periodically inspected to ensure longevity.
Technical Assistance and Consultation
The Records Management Division offers technical assistance and consultation services regarding micrographics or document preparation.
