Skip to Content

Records Management Forms Program

Dianne Sellner, Forms Coordinator
Telephone: (615) 741-1718
Dianne.Sellner@tn.gov

The purpose of the State of Tennessee's Forms Management Program is to reduce and simplify the number of forms used in state government. The program seeks to eliminate unnecessary forms; encourage the use of State-wide forms; encourage the sharing of information between agencies, thereby eliminating duplication of information requested from businesses and citizens and improve the design of required forms in accordance with established design standards.

Forms Production Guidelines
The Division provides assistance to all agencies in determining the need for and design of new and revised forms. All forms shall include the following basic information: name of the agency and division producing the form, forms authorization number, title of the form, State seal on external forms and RDA number or "RDA PENDING" notation. Additional information regarding forms design and production may be requested from the Forms Coordinator.

Forms Review and Approval
Forms approved by the Agency Forms Management Officer will be submitted to Records Management Division (RMD) for review. Once reviewed by RMD, the form will be assigned a form number and returned to the Agency Forms Management Officer for further disposition. Forms determined to be a duplication, non-essential or suitable for state-wide usage will be returned to the Agency Forms Management Officer with a written explanation.

Electronic Forms
Electronic versions of forms are a viable solution to the original preprinted paper form especially if the form can be completed electronically. The Records Management Division's policy on newly created or revised electronic versions of a form must meet the same guidelines and standards as their paper counterparts. Existing previously approved forms may be converted to electronic form if reproduced exactly as the original. As always, if any change or revision is required, the form must be approved by RMD.

Rules of the Forms Management Program: http://www.tn.gov/sos/rules/0690/0690-05-01.pdf
Forms Justification Request Form
Forms Management Program Guidelines
Paper Work Reduction Act Abstract