PROCUREMENT

Procurement is one of the more visual sections and is responsible for the purchasing of vehicles and equipment for user agencies. Motor Vehicle Management's procurement personnel works with all departments and agencies to develop or update specifications associated with contracts to purchase repetitive items in order to provide the most effective unit needed to perform job requirements. Information is entered into the TOPS system for competitive bidding and the files are created to document the purchases. Upon receipt and acceptance of the unit, it then becomes an inventoried item.

This section monitors expenditures to assure budget requirements are met. Monthly rates are monitored and adjustments are made annually based on Motor Vehicle Management's costs.

Replacement schedules for vehicles and equipment are set each year using criteria developed that factors mileage, budget restrictions, and field inspection of all units.




ASSIGNMENT


The assignment section obtains license plates, titles, and fuel cards for all vehicles and equipment. This section processes all invoices for new vehicles and equipment. It also works with the departments and agencies regarding the arrival of replacement units to ensure that the proper paperwork for the various types of assignment tags are accurate. Fuel cards are requested and proper documentation is kept for all vehicles and equipment.


DISPATCH


Motor Vehicle Management manages a fleet of dispatch vehicles for use by state employees on official business when short term use is needed, usually not more than seven (7) days. This fleet is made up of a variety of vehicles including compact, mid-size and large sedans, seven and fifteen passenger vans, cargo vans, box trucks, pickup trucks and executive class sedans. This provides an efficient means of transportation for employees who do not qualify for a permanently assigned vehicle.

Dispatch operates a vehicle loaner program that provides alternative transportation while repairs are being performed or while an assigned unit is awaiting replacement.

A shuttle service is also available between the downtown office area and the Motor Vehicle Management complex. State employees utilizing dispatch services or conducting business with Motor Vehicle Management may use this service.