A. F.O.B. DESTINATION (STATEWIDE CONTRACT)
(WHEN DELIVERY IS REQUIRED BY VENDOR)

F.O.B. DESTINATION FOR SHIPMENT TO:

ALL STATE AGENCIES, LOCAL GOVERNMENT AGENCIES AND AUTHORIZED
NON-PROFIT ENTERPRISES LOCATED WITHIN THE STATE OF TENNESSEE.

B: F.O.B. ORIGIN (STATEWIDE CONTRACT)
(WHEN DELIVERY IS NOT REQUIRED BY VENDOR)

THIS APPLIES TO ALL STATE AGENCIES, LOCAL GOVERNMENT AGENCIES
AND AUTHORIZED NON-PROFIT ENTERPRISES IN THE INSTANCES WHERE
THE PIPE WILL BE PICKED-UP AT THE VENDOR'S LOCATION. REQUESTOR
WILL BE RESPONSIBLE FOR SUPPLYING EQUIPMENT AND LABOR TO LOAD
AND HAUL REQUESTED PIPE TO DELIVERY POINT.
TERM OF CONTRACT

THE ANTICIPATED EFFECTIVE DATE AND EXPIRATION DATE OF THE CONTRACT ARE
SHOWN ON THE FRONT OF THIS SOLICITATION. IF AWARD HAS NOT BEEN MADE BY
THE ANTICIPATED EFFECTIVE DATE, THEN THE CONTRACT SHALL BECOME
EFFECTIVE UPON THE DATE THE BID IS ACCEPTED AND CONTRACT AWARDED BY
THE STATE, AS INDICATED BY THE PURCHASING AGENT'S SIGNATURE ON THE
CONTRACT NOTICE OF AWARD (NOTE: THE CHANGE OF EFFECTIVE DATE MAY NOT
RESULT IN A CHANGE OF THE ANTICIPATED EXPIRATION DATE.)

RENEWAL OPTIONS: THIS CONTRACT MAY BE RENEWED UPON SATISFACTORY
COMPLETION OF THE INITIAL CONTRACT TERM. THE STATE RESERVES THE RIGHT
TO EXECUTE UP TO _2_ OPTIONS TO RENEW THIS CONTRACT ANNUALLY UNDER THE
SAME TERMS AND CONDITIONS FOR A PERIOD NOT TO EXCEED 12 MONTHS EACH BY
THE STATE. IT IS MUTUALLY UNDERSTOOD AND AGREED THAT THE STATE'S
COMMITMENT IS LIMITED TO A BASE TERM CONTRACT, NOT TO EXCEED TWELVE
(12) MONTHS, WHICH IS SUBJECT TO RENEWAL ANNUALLY AT THE STATE'S SOLE
OPTION.

IT IS UNDERSTOOD AND AGREED THAT THE STATE RESERVES THE RIGHT TO
EXTEND THE TERM CONTRACT PERIOD RESULTING FROM THIS SOLICITATION AN
ADDITIONAL PERIOD OF TIME, NOT TO EXCEED 180 DAYS BEYOND THE NORMAL
EXPIRATION DATE OF SUCH CONTRACT, UPON MUTUAL WRITTEN AGREEMENT BY
BOTH PARTIES, UNDER THE SAME TERMS AND CONDITIONS. PROVIDED, HOWEVER,
IN NO EVENT SHALL THE MAXIMUM TERM OF A CONTRACT EXCEED A TOTAL OF
SIXTY (60) MONTHS.
BIDS REQUESTED FOR % DISCOUNT/SURCHARGE FROM PUBLISHED CATALOGS, PRICE
LISTS OR PRICE SCHEDULES:

REFERENCE LINES: 00001-00003, 00007-00008, 00012-00014

BIDDER IS REQUIRED TO QUOTE A SINGLE PERCENTAGE PER LINE ITEM/CATEGORY
ON ATTACHED PRICE SHEET PLUS (+) OR MINUS (-) APPLYING TO THE PRODUCTS
LISTED IN ALL THE PUBLISHED CATALOGS, PRICE LISTS, OR PRICE SCHEDULES
AND ANY SUPPLEMENTS ON WHICH THE BID IS BASED. IF A PLUS (+) OR
MINUS (-) APPLYING TO THE PERCENT QUOTED IS NOT DENOTED BY THE BIDDER,
IT IS DETERMINED THAT THE PERCENT IS TO BE CONSIDERED A PLUS (+).
A BIDDER IS REQUIRED TO BASE A BID ON THE MOST CURRENT DATED CATALOGS,
PRICE LISTS OR PRICE SCHEDULES IN PUBLICATION AS OF BID OPENING DATE
AND NO LATER; HOWEVER, SUPPLEMENTS MAY BE DATED SUBSEQUENT TO BID
OPENING DATE. ANY INDUSTRY WIDE PRICE CHANGE BY THE MANUFACTURER'S
CATALOGS, PRICE LISTS OR PRICE SCHEDULES, MAY BE SUBMITTED WITH THE
BID. BIDDERS SHALL ATTACH THE MANUFACTURER'S NOTICE OF SUCH PRICE
CHANGE(S) TO THE APPLICABLE CATALOGS, PRICE LISTS OR PRICE SCHEDULES.
NO PUBLISHED PRINTED PRICES OR ITEMS AS SHOWN IN ANY MANUFACTURER'S
CATALOGS, PRICE LISTS OR PRICE SCHEDULES SUBMITTED AS PART OF ANY
BID SHALL BE ALTERED, AMENDED OR LIMITED WITHIN THE PRODUCT LINE OR
LINES BID. ALL PRODUCT LINES SUBJECT TO THE SINGLE PERCENTAGE (%)
DISCOUNT BID SHALL BE CLEARLY DEFINED BY THE BIDDER. SINGLE % PER LINE
ITEM/CATAGORY PER ATTACHED PRICE SHEET.

IN THE EVENT THAT ANY ITEMS REQUESTED IN THE INVITATION TO BID ARE NOT
AVAILABLE AT THE TIME OF THE BID IN ANY PUBLISHED CATALOGS, PRICE
LISTS, OR PRICE SCHEDULES AND SUCH ITEMS ARE BID AS SPECIAL PRODUCTS
TO BE PROVIDED TO THE STATE OF TENNESSEE, THEN ALL SUCH ITEMS MUST BE
LISTED ON A SUPPLEMENT TO THE MOST CURRENT CATALOG, PRICE LISTS, OR
PRICE SCHEDULES WITH SPECIFIC CATALOG OR MODEL NUMBERS AND PRICES AND
ALL APPLICABLE ORDERING INFORMATION CLEARLY LISTED.

CATALOGS, PRICE LISTS, OR PRICE SCHEDULES SUBMITTED WILL BE EVALUATED
AND MAY BE ACCEPTED IN WHOLE, OR ACCEPTANCE MAY BE LIMITED TO SPECIFIC
ITEMS OR GROUPS OF ITEMS OR TO A SPECIFIED DOLLAR AMOUNT.

THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FURNISH THE CATALOGS, PRICE
LISTS, AND PRICE SCHEDULES UPON WHICH THE BID IS BASED TO USING
AGENCIES AND WHEN APPLICABLE TO LOCAL GOVERNMENT AGENCIES UPON REQUEST
AND BY DIRECT MAIL. THE PURCHASING DIVISION WILL NOT PARTICIPATE IN
THIS DISTRIBUTION, BUT MUST APPROVE THE CATALOGS, SUPPLEMENTS, PRICE
SCHEDULES PRIOR TO MAILING.

FIRM BID PRICE PERIOD (PRICE INCREASE ALLOWED AFTER TIMEFRAME)

REFERENCE LINES: 00004-00006, 00009-00011, 00015-00017

PRICES QUOTED SHALL BE FIRM FOR 365 DAYS FOLLOWING THE DATE
OF THE AWARD, EXCEPT THE STATE SHALL BE ADVISED OF, AND RECEIVE THE
BENEFIT OF, ANY PRICE DECREASE IN EXCESS OF FIVE (5) PERCENT
AUTOMATICALLY. THE VENDOR/CONTRACTOR MUST PROVIDE WRITTEN PRICE
REDUCTION INFORMATION WITHIN TEN (10) DAYS OF ITS EFFECTIVE DATE.

REQUESTS FOR PRICE CHANGES BASED ON VENDOR/CONTRACTOR'S COST

REFERENCE LINES: 00004-00006, 00009-00011, 00015-00017

WRITTEN REQUESTS FOR PRICE CHANGES IN TERM CONTRACTS AFTER THE FIRM
PRICE PERIOD SHALL BE SUBMITTED IN WRITING TO THE DEPARTMENT OF
GENERAL SERVICES PURCHASING DIVISION. ANY INCREASE SHALL BE BASED ON
THE VENDOR/CONTRACTOR'S ACTUAL COST INCREASE ONLY, AS SHOWN IN WRITTEN
DOCUMENTATION. ALL REQUESTS FOR PRICE INCREASES MUST BE IN WRITING,
MUST NOT CONSTITUTE INCREASES IN PROFIT AND MUST CONTAIN DATA
ESTABLISHING OR SUPPORTING THE GENERAL OR INDUSTRY WIDE NATURE OF THE
CHANGE. AT THE OPTION OF THE STATE, (1) THE REQUEST MAY BE GRANTED,
(2) THE CONTRACT MAY BE CANCELED AND AWARDED TO THE NEXT LOWEST
RESPONSIVE AND RESPONSIBLE BIDDER WHOSE BID MEETS THE REQUIREMENTS
AND CRITERIA SET FORTH IN THE INVITATION TO BID, (3) THE COMMODITY/
SERVICE MAY BE READVERTISED FOR AWARD AND SUBSEQUENT CANCELLATION, OR
(4) CONTINUE THE CONTRACT WITHOUT CHANGE.

THE PURCHASING DIVISION WILL ACCEPT OR REJECT ALL SUCH WRITTEN
REQUESTS WITHIN THIRTY (30) WORKING DAYS OF THE DATE OF RECEIPT. IF
APPROVED, THE PURCHASING DIVISION WILL NOTIFY THE CONTRACTOR OF THE
DATE THE INCREASE WILL BE EFFECTIVE. CONTRACTORS MUST HONOR ALL
PURCHASE ORDERS DATED UP TO THIRTY (30) DAYS SUBSEQUENT TO THE PRICE
CHANGE REQUEST AT THE ORIGINAL PRICE. CONTRACTORS SHALL REPORT PRICE
DECREASES IMMEDIATELY UPON RECEIPT OF THE DECREASE, AND THE STATE
SHALL RECEIVE PROPORTIONATE PRICE REDUCTIONS.

APPROVAL OF PRICE INCREASES

PRICE INCREASES, WHEN GRANTED, WILL BE EFFECTIVE ON THE FIRST OF THE
FOLLOWING MONTH. NO INCREASE SHALL BE EFFECTIVE UNTIL APPROVED.
APPROVAL OF ANY PRICE INCREASE RENEWS THE FIRM PRICE PERIOD.

PRICE INCREASE REJECTION

WHEN THE STATE REJECTS A REQUEST FOR A PRICE INCREASE, THE
VENDOR/CONTRACTOR WILL BE NOTIFIED OF THE STATE'S INTENTION PRIOR TO
THE FIRST OF THE FOLLOWING MONTH. AT THE OPTION OF THE STATE (1) THE
CONTRACT MAY BE CANCELLED AND AWARDED TO THE NEXT LOWEST RESPONSIVE
AND RESPONSIBLE BIDDER WHOSE BID MEETS THE REQUIREMENTS AND CRITERIA
SET FORTH IN THE INVITATION TO BID, (2) THE COMMODITY/SERVICE MAY BE
READVERTISED FOR AWARD AND SUBSEQUENT CANCELLATION, OR (3) CONTINUE
THE CONTRACT WITHOUT CHANGE.

FIXED (%) PRICE FOR CONTRACT PERIOD (NO CHANGES ALLOWED)

REFERENCE LINE ITEMS 00001-00003, 00007-00008, 00012-00014

BID PERCENTAGE (%) PER THE PRICE SHEET MUST BE FIXED FOR THE ENTIRE
TERM OF THE CONTRACT.
REQUESTS FOR PRICE CHANGES BASED ON CATALOG PRICE LISTS

REFERENCE LINES: 00001-00003, 00007-00008, 00012-00014

CATALOG PRICES MUST BE FIRM FOR A PERIOD OF _365_ DAYS FOLLOWING THE
DATE OF AWARD. WRITTEN REQUESTS FOR PRICE CHANGES ON TERM CONTRACTS
BASED ON CATALOG OR PRICE LISTS MAY BE SUBMITTED IN WRITING AFTER THE
FIRM PRICE PERIOD. THE REQUEST MUST INCLUDE COPIES OF OLD AND NEW
PRICE LISTS THAT REFLECT A CHANGE IN THE CONTRACTOR'S COST AND APPLY
TO ALL CUSTOMERS. ALL REQUESTS FOR PRICE INCREASES MUST BE IN WRITING,
MUST NOT CONSTITUTE INCREASES IN PROFIT, AND MUST CONTAIN DATA
ESTABLISHING OR SUPPORTING THE GENERAL OR INDUSTRY WIDE NATURE OF THE
CHANGE. AT THE OPTION OF THE STATE, (1) THE REQUEST MAY BE GRANTED,
(2) THE CONTRACT MAY BE CANCELLED AND AWARDED TO THE NEXT LOWEST
RESPONSIVE AND RESPONSIBLE BIDDER WHOSE BID MEETS THE REQUIREMENTS AND
CRITERIA SET FORTH IN THE INVITATION TO BID, (3) THE COMMODITY/SERVICE
MAY BE READVERTISED FOR AWARD AND SUBSEQUENT CANCELLATION OR (4)
CONTINUE THE CONTRACT WITHOUT CHANGE.

THE PURCHASING DIVISION WILL ACCEPT OR REJECT ALL SUCH WRITTEN
REQUESTS WITHIN THIRTY (30) WORKING DAYS OF THE DATE OF RECEIPT. IF
APPROVED, THE PURCHASING DIVISION WILL NOTIFY THE CONTRACTOR OF THE
DATE THE INCREASE WILL BE EFFECTIVE. CONTRACTORS MUST HONOR ALL
PURCHASE ORDERS DATED UP TO THIRTY (30) DAYS SUBSEQUENT TO THE PRICE
CHANGE REQUEST AT THE ORIGINAL PRICE. CONTRACTORS SHALL REPORT PRICE
DECREASES IMMEDIATELY UPON RECEIPT OF THE DECREASE, AND THE STATE
SHALL RECEIVE PROPORTIONATE PRICE REDUCTIONS.

APPROVAL OF PRICE INCREASES

PRICE INCREASES, WHEN GRANTED, WILL BE EFFECTIVE ON THE FIRST OF THE
FOLLOWING MONTH AND WILL BE PUBLISHED IN THE PURCHASING CATALOG ISSUED
DURING THE LAST WEEK OF EACH MONTH. NO INCREASE SHALL BE EFFECTIVE
UNTIL APPROVED AND PUBLISHED. APPROVAL OF ANY PRICE INCREASE RENEWS
THE FIRM PRICE PERIOD.

PRICE INCREASE REJECTION

WHEN THE STATE REJECTS A REQUEST FOR A PRICE INCREASE, THE
VENDOR/CONTRACTOR WILL BE NOTIFIED OF THE STATES INTENTION PRIOR TO
THE FIRST OF THE FOLLOWING MONTH. AT THE OPTION OF THE STATE, (1) THE
CONTRACT MAY BE CANCELLED AND AWARDED TO THE NEXT LOWEST RESPONSIVE
AND RESPONSIBLE BIDDER WHOSE BID MEETS THE REQUIREMENTS AND CRITERIA
SET FORTH IN THE INVITATION TO BID, (2) THE COMMODITY/SERVICE MAY BE
READVERTISED FOR AWARD AND SUBSEQUENT CANCELLATION, OR (3) CONTINUE
THE CONTRACT WITHOUT CHANGE.

DELIVERY TIME (DAYS)

ALL ITEMS MUST BE DELIVERED WITHIN APPROXIMATELY 14 DAYS AFTER
RECEIPT OF A PURCHASE ORDER.

MINIMUM ORDER (EXEMPTION)

INDIVIDUAL ORDERS FOR LESS THAN THREE HUNDRED DOLLARS ,($300.00)
ARE EXEMPT FROM PURCHASE FROM THIS CONTRACT.USER AGENCIES WILL
PURCHASE BY APPLICABLE PURCHASING PROCEDURES.

A. FREIGHT F.O.B. STATE AND LOCAL GOVERNMENT AGENCIES
(WHEN DELIVERY IS REQUIRED BY VENDOR)

ALL QUOTATIONS SHALL BE F.O.B. DESTINATION. THE TERM F.O.B.
DESTINATION SHALL MEAN DELIVERED AND UNLOADED IN-HOUSE OR
ON-SITE SERVICE, WITH ALL CHARGES FOR TRANSPORTATION AND
UNLOADING PREPAID BY THE VENDOR/CONTRACTOR, WHEN APPLICABLE.

B: FREIGHT ORGIN
(WHEN DELIVERY IS NOT REQUIRED BY VENDOR)

THIS APPLIES TO ALL STATE AGENCIES, LOCAL GOVERNMENT AGENCIES
AND AUTHORIZED NON-PROFIT ENTERPRISES IN THE INSTANCES WHERE
THE PIPE WILL BE PICKED-UP AT THE VENDOR'S LOCATION. REQUESTOR
WILL BE RESPONSIBLE FOR SUPPLYING EQUIPMENT AND LABOR TO LOAD
AND HAUL REQUESTED PIPE TO DELIVERY POINT.
REPORTS (3RD QUARTER)

AT THE END OF THE THIRD (3RD) QUARTER OF THE CONTRACT TERM, THE
VENDOR/CONTRACTOR SHALL FURNISH THE PURCHASING DIVISION A REPORT OF
THE TOTAL MONETARY VALUE OF ORDERS RECEIVED AND SHIPMENTS MADE. IF
REQUESTED TO DO SO, THE VENDOR/CONTRACTOR WILL BE REQUIRED TO FURNISH
DEPARTMENT OF GENERAL SERVICES, PURCHASING DIVISION, WITH A SUMMARY
BY ITEM OF THE TOTAL PURCHASES MADE UNDER THE CONTRACT.

INSPECTION

ALL MATERIALS, EQUIPMENT, AND SUPPLIES ARE SUBJECT TO INSPECTION AND
TESTING. ITEMS THAT DO NOT MEET SPECIFICATIONS WILL BE REJECTED.
FAILURE TO REJECT UPON RECEIPT DOES NOT RELIEVE THE CONTRACTOR OF
LIABILITY. WHEN SUBSEQUENT TESTS AFTER RECEIPT ARE CONDUCTED AND
WHEN SUCH TESTS REVEAL DAMAGE OR FAILURE TO MEET SPECIFICATIONS, THE
STATE MAY SEEK DAMAGES REGARDLESS OF WHETHER A PART OR ALL OF THE
MERCHANDISE HAS BEEN CONSUMED.

PURCHASE ORDER RELEASE (SWC MULTIPLE AWARD W)

STATE AGENCIES WILL EVALUATE TOTAL COSTS FROM EACH OF THE CONTRACTS
ISSUED FOR THE MATERIALS AND DELIVERY FOR EACH PURCHASE WITH
THE QUANTIFIABLE CRITERIA AS SET FORTH IN THE CONTRACT. DEPARTMENTAL
PURCHASE ORDER RELEASES (FORM P-4, CPO) WILL BE ISSUED BY THE AGENCY
TO THE VENDOR/CONTRACTOR THAT CONSTITUTES THE LOWEST RESPONSIVE AND
RESPONSIBLE BIDDER. LOCAL GOVERNMENT AGENCIES OR AUTHORIZED
CORPORATIONS, WHERE APPLICABLE, WILL ISSUE THEIR PURCHASE ORDER
RELEASES DIRECTLY TO THE VENDOR/CONTRACTOR(S).

QUOTATIONS SHALL BE LISTED ON THE CONTRACT AS TO THE COUNTY IN WHICH
THE VENDOR/CONTRACTOR'S FACILITY IS LOCATED . IT SHALL BE THE
RESPONSIBILITY OF THE USING AGENCY TO LIST ON THE EMERGENCY
EXPLANATION BID ABSTRACT (FORM P-5) THE COMPUTATIONS OF AT LEAST THE
THREE (3) CLOSEST VENDOR CONTRACTORS LOCATED IN THE COUNTY IN ADDITION
TO SURROUNDING COUNTIES. STATE AGENCIES ARE TO ATTACH COPIES OF THE
FORM P-5 TO COPIES OF THE DEPARTMENTAL PURCHASE ORDER (FORM P-4) PARTS
2, 3, 4, & 8.

BILLING INSTRUCTIONS
INVOICES ARE TO BE BILLED TO THE ADDRESS SHOWN ON INDIVIDUAL PURCHASE
ORDER RELEASES.

PAYMENT
AFTER MERCHANDISE HAS BEEN RECEIVED OR SERVICE HAS BEEN PERFORMED AND
INVOICES SUBMITTED TO THE USING AGENCY, IT SHALL BE THE RESPONSIBILITY
OF THE USING AGENCY TO MAKE PAYMENT. ANY QUESTIONS CONCERNING PAYMENT
SHOULD BE ADDRESSED TO THE USING AGENCY LISTED ON THE TOP, RIGHT HAND
SIDE OF THE PURCHASE ORDER, NOT TO THE PURCHASING DIVISION.

CANCELLATION

TERMINATION FOR CONVENIENCE: THE STATE MAY TERMINATE THIS CONTRACT
WITHOUT CAUSE. SAID TERMINATION SHALL NOT BE DEEMED A BREACH OF
CONTRACT BY THE STATE. THE STATE SHALL GIVE THE VENDOR/CONTRACTOR AT
LEAST NINETY (90) DAYS WRITTEN NOTICE BEFORE THE EFFECTIVE CANCELATION
DATE.
THE VENDOR/CONTRACTOR SHALL BE ENTITLED TO RECEIVE COMPENSATION FOR
GOODS SHIPPED OR SERVICES SATISFACTORILY COMPLETED AS OF THE
CANCELATION DATE, BUT IN NO EVENT SHALL THE STATE BE LIABLE TO THE
VENDOR/CONTRACTOR FOR COMPENSATION FOR ANY GOODS OR SERVICES WHICH
HAVE NOT BEEN RENDERED.
UPON SUCH TERMINATION, THE VENDOR/CONTRACTOR SHALL HAVE NO RIGHT TO
ANY ACTUAL GENERAL, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR ANY OTHER
CLAIMS WHATSOEVER OF ANY DESCRIPTION OR AMOUNT.

TERMINATION FOR CAUSE: IF THE VENDOR/CONTRACTOR FAILS TO FULFILL ITS
OBLIGATIONS UNDER THIS CONTRACT IN A TIMELY OR PROPER MANNER, OR IF
THE VENDOR/CONTRACTOR VIOLATES ANY TERMS OF THIS CONTRACT, THE STATE
SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE THE CONTRACT UPON
WRITTEN NOTICE OF INTENT TO CANCEL. THE STATE SHALL HAVE THE RIGHT TO
WITHHOLD PAYMENT IN EXCESS OF FAIR COMPENSATION FOR COMPLETED
SERVICES. NOTWITHSTANDING THE ABOVE, THE CONTRACTOR SHALL NOT BE
RELIEVED OF LIABILITY TO THE STATE FOR DAMAGES SUSTAINED BY VIRTUE OF
ANY BREACH OF THIS CONTRACT BY THE CONTRACTOR.

AT THE END OF ANY FISCAL YEAR ANY CONTRACT MAY BE CANCELED BY THE
STATE WITHOUT NOTICE, IN THE EVENT THAT FUNDS TO SUPPORT THE CONTRACT
BECOME UNAVAILABLE.

THE VENDOR/CONTRACTOR WILL BE REQUIRED TO HONOR ALL PURCHASE ORDERS
THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE TERMINATION, IF
RECEIVED BY THE VENDOR/CONTRACTOR WITHIN A PERIOD OF THIRTY (30) DAYS
FOLLOWING THE DATE OF TERMINATION.

PURCHASES BY LOCAL GOVERNMENT AND AUTHORIZED NON-PROFIT AGENCIES

THE PURPOSE OF THIS INVITATION TO BID IS TO ESTABLISH A SOURCE OR
SOURCES OF SUPPLY FOR ALL STATE AGENCIES, LOCAL GOVERNMENTAL AGENCIES
WITHIN THE GEOGRAPHIC LIMITS OF THE STATE OF TENNESSEE, AND ANY
CORPORATION WHICH IS EXEMPTED FROM TAXATION UNDER 26 U.S.C. SECTION
501 (C) (3) AS AMENDED AND WHICH CONTRACTS WITH THE DEPARTMENT OF
MENTAL HEALTH AND MENTAL RETARDATION TO PROVIDE SERVICES TO THE
PUBLIC (TCA 33-2-401). PURCHASES BY LOCAL GOVERNMENTAL AGENCIES AND
AUTHORIZED CORPORATIONS ARE OPTIONAL WITH THOSE AGENCIES AND
CORPORATIONS AND OFFERS TO SELL TO LOCAL GOVERNMENTAL AGENCIES ARE
OPTIONAL WITH THE BIDDER.
INDICATE IF YOUR OFFER IS ALSO EXTENDED TO LOCAL GOVERNMENTAL AGENCIES
IN THE SPACE PROVIDED BELOW. INITIAL IF YES.

_____________ BID OFFERS ARE EXTENDED TO LOCAL GOVERNMENTAL AGENCIES.

EXAMPLE #1: COST EVALUATION FOR DELIVERED PIPE:

STATE AGENCIES: GUIDE TO EVALUATING TOTAL COSTS FROM EACH OF THE
CONTRACTS ISSUED FOR THE MATERIALS AND DELIVERY FOR
EACH PURCHASE WITH THE QUANTIFIABLE CRITERIA AS SET
FORTH IN THE CONTRACT.

THE FOLLOWING IS A LIST OF PROCEDURES TO FOLLOW TO ESTABLISH LOWEST
BIDDER PRIOR TO PLACING ORDER WITH CONTRACT HOLDER:

1. AGENCIES SHALL REQUEST A COPY OF ALL CONTRACT HOLDERS CATALOGS,
PRICE LISTS OR PRICE SCHEDULES AS BID FOR THEIR REGION.

2. DETERMINE WHICH THREE VENDORS ARE CLOSEST TO JOB SITE. REVIEW
THE THREE VENDORS CATALOG, PRICE LIST OR PRICE SCHEDULE, ANNOTATE
LIST PRICE FOR ITEMS TO BE ORDERED, SEPARATING BY CATEGORIES OF
PIPE, FITTINGS AND ACCESSORIES.

3. CALCULATE APCAT PERCENTAGE AMOUNT FOR EACH ITEM TO BE ORDERED
FROM THE THREE (3) CLOSEST TO JOB SITE VENDORS.

NOTE: THE APCAT AMOUNT IS THE % AMOUNT BID FOR EACH LINE
AWARDED THAT HAS A UNIT OF MEASURE OF "APCAT".

4. CALCULATE MILEAGE COSTS, ONE WAY FROM PLANT LOCATION TO WORK
LOCATION, USING PER MILE COST AS PER LINE ITEM AWARDED FOR THE
THREE (3) CLOSEST TO JOB SITE VENDORS.

5. CALCULATE TOTAL COSTS FOR THE THREE VENDORS, DETERMINE WHICH
VENDOR IS LOW.

6. ISSUE PUCHASE ORDER RELEASE IN ACCORDANCE WITH TERM AND CONDITION
TITLED "PURCHASE ORDER RELEASE (SWC MULTIPLE AWARD W)

******************************EXAMPLE*********************************

NOTE: THE FOLLOWING IS AN EXAMPLE ONLY. USER AGENCIES WILL USE
ACTUAL CONTRACT PRICE TO EVALUATE TOTAL COST PRIOR TO
PLACING A PURCHASE ORDER.

1. ITEMS TO BE ORDERED & DISTANCE TO JOB SITE.
A) 100' OF 15" HIGH DENSITY POLYETHYLENE PIPE
B) 80' OF 24" HIGH DENSITY POLYETHYLENE PIPE
C) 10 EACH OF 15" TEE'S (FITTINGS)
D) 8 EACH OF 24" TEE'S (FITTINGS)
F) 50 MILES FROM PLANT TO WORK LOCATION.

2. VENDOR A = 100' OF 15" HDPE @ $4.18 PER LF = $ 418.00
80' OF 24" HDPE @ $9.90 PER LF = $ 792.00
TOTAL = $1,210.00

10 EACH OF 15" TEE'S @ $82.50 = $ 825.00
8 EACH OF 24" TEE'S @ $96.20 = $ 769.60
TOTAL = $1,594.60

VENDOR B = 100' OF 15" HDPE @ $3.45 PER LF = $ 345.00
80' OF 24" HDPE @ $9.08 PER LF = $ 726.40
TOTAL = $1,071.40

10 EACH OF 15" TEE'S @ $74.50 = $ 745.00
8 EACH OF 24" TEE'S @ $92.75 = $ 742.00
TOTAL = $1,487.00

VENDOR C = 100' OF 15" HDPE @ $4.00 PER LF = $ 400.00
80' OF 24' HDPE @ $9.00 PER LF = $ 720.00
TOTAL = $1,120.00

10 EACH OF 15" TEE'S @ $78.00 = $ 780.00
8 EACH OF 24" TEE'S @ $93.00 = $ 744.00
TOTAL = $1,524.00

3. VENDOR A = $1,210.00 @ 10% DISCOUNTED FOR PIPE = $1,089.00
($1,210.00 - 10%)

$1,594.60 @ 15% DISCOUNTED FOR FITTINGS = $1,355.41
($1,594.60 - 15%)

VENDOR A DISCOUNT TOTALS = $2,444.41


VENDOR B = $1,071.40 @ 5% MARK-UP FOR PIPE = $1,124.97
($1,071.40 + 5%)

$1,487.00 @ 3% MARK-UP FOR FITTINGS = $1,531.61
($1,531.61 + 3%)

VENDOR B MARK-UP TOTALS = $2,656.58


VENDOR C = $1,120.00 @ NET COST FOR PIPE = $1,120.00
($1,120.00 + 0%)

$1,524.00 @ NET COST FOR FITTINGS = $1,524.00
($1,524.00 + 0%)

VENDOR C NET COST TOTALS = $2,644.00

4. FOR MILEAGE COSTS, AGENCIES ARE TO USE PRICE BID PER MILE AS
IT PERTAINS TO HAUL CHARGES ONE WAY: 0-10 MILES, 11-15 MILES OR
16+ MILES, FROM PLANT TO WORK LOCATION.

FOR THIS EXAMPLE THE BID PRICE PER MILE WOULD BE THE LINE ITEM
IN THE HDPE GROUP FOR 16+ MILES.

VENDOR A = BID $2.50 PER MILE @ 50 MILES = $125.00

VENDOR B = BID $2.00 PER MILE @ 50 MILES = $100.00

VENDOR C = BID $1.50 PER MILE @ 50 MILES = $ 75.00

5. TOTAL COST:

VENDOR A: PIPE & FITTINGS = $2,444.41
: MILEAGE = $ 125.00
: TOTAL COST = $2,569.41

VENDOR B: PIPE & FITTINGS = $2,656.58
: MILEAGE = $ 100.00
: TOTAL COST = $2,756.58


VENDOR C: PIPE & FITTINGS = $2,644.00
: MILEAGE = $ 75.00
: TOTAL COST = $2,719.00

IN THIS EXAMPLE, VENDOR A IS THE APPARENT LOW BIDDER AT $2,569.41
VENDOR C IS THE 2ND LOW BIDDER AT $2,719.00
VENDOR B IS THE 3RD LOW BIDDER AT $2,756.58

6. ISSUE PURCHASE ORDER RELEASE IN ACCORDANCE WITH TERM AND CONDITION
TITLED "PURCHASE ORDER RELEASE (SWC MULTIPLE AWARD W).

NOTE: IF A BIDDER DID NOT BID ON MILEAGE LINE ITEMS, AGENCY CANNOT
CONSIDER VENDOR FOR F.O.B. DESTINATION ORDERS (DELIVERED PIPE).

----------------------------------------------------------------------

EXAMPLE #2: COST EVALUATION FOR PICK-UP AT VENDOR'S LOCATION:

USE INFORMATION CONTAINED IN EXAMPLE #1, EXCEPT THAT THE MILEAGE SHALL
BE COMPUTED USING TDOT'S CURRENT HAUL COST CHART. IN INSTANCES WHERE
THE AGENCY IS PICKING UP THE PIPE AT VENDOR'S LOCATION, MILEAGE SHALL
BE COMPUTED FOR THE TOTAL DISTANCE INSTEAD OF "ONE WAY" AS IN
EXAMPLE #1.

----------------------------------------------------------------------
IT SHALL BE THE RESPONSIBILITY OF THE REQUESTING AGENCY TO DOCUMENT
CALCULATIONS USING PROPER PURCHASING PROCEDURES USED TO DETERMINE THE
BEST BID PRICE PRIOR TO OR FOLLOWING ISSUANCE OF PURCHASE ORDER.

NOTE: AGENCY WITH ACCESS TO THE TENNESSEE ON-LINE PURCHASING SYSTEM
(TOPS) ARE TO DOCUMENT CALCULATIONS IN THE ONTE SCREEN.
______________________________________________________________________

IT SHALL BE THE REQUESTING AGENCY'S RESPONSIBILITY TO NOTIFY VENDOR
WHETHER OR NOT DELIVERY WILL BE REQUIRED OR MAKE ARRANGEMENT FOR
PICK-UP OF PIPE AT THE VENDOR'S LOCATION.

DRAINAGE PIPE, CORRUGATED METAL, STEEL, ARCH (LINE ITEMS 00001-00003)

THIS PIPE SHALL MEET THE REQUIREMENTS OF SUBSECTION 915.02 AND IF
COATED 915.03 OF THE STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE
CONSTRUCTION ADOPTED MARCH 1, 1995, WITH SUBSEQUENT REVISIONS. PIPE
WITH HELICAL CORRUGATION SHALL BE REROLLED TO FORM CIRCUMFERENTIAL
CORRUGATIONS AS PER AASHTO M/36 REGARDING END FINISH.

CORRUGATED METAL CULVERT PIPE, ROUND (LINE ITEMS 00001 - 00003)

THIS PIPE SHALL MEET THE REQUIREMENTS OF SUBSECTION 915.02 OF THE
STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION, ADOPTED
MARCH 1, 1995, WITH SUBSEQUENT REVISIONS. THE GAUGE AND THICKNESS
WILL BE THE MINIMUM AS SHOWN IN THE FOLLOWING TABLE, UNLESS
OTHERWISE SPECIFIED. PIPE ABOVE 10" WITH HELICAL CORRUGATIONS SHALL
BE REROLLED TO FORM CIRCUMFERENTIAL CORRUGATIONS AS PER AASHTO M 36
REGARDING END FINISH.
CONCRETE PIPE (LINE ITEMS 00007-00008)

THIS PIPE SHALL MEET THE REQUIREMENTS OF SUBSECTION 915.02 OF THE
STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION, ADOPTED
MARCH 1, 1995, WITH SUBSEQUENT REVISIONS.

DRAINAGE PIPE, HIGH-DENSITY POLYETHYLENE (LINES 00012-00014)

THIS PIPE SHALL MEET THE AASHTO DESIGNATION: M 294M-96, TYPE S. THIS
PIPE SHALL HAVE A FULL CIRCULAR CROSS-SECTION, WITH AN OUTER
CORRUGATED PIPE WALL AND A SMOOTH INNER LINER. CORRUGATIONS MAY BE
EITHER ANNULAR OR HELICAL.


PLASTIC SLIP LINERS (LINE 00018)

THE MATERIAL USED TO MANUFACTURE THE PIPE SHALL BE HIGH DENSITY
HIGH MOLECULAR WEIGHT POLYETHYLENE PIPE MATERIAL MEETING THE
REQUIREMENTS OF TYPE III, CLASS C, CATEGORY 5, GRADE P34, AS
DEFINED IN ASTM D-1248 STANDARD SPECIFICATION FOR POLYETHYLENE
PLASTICS MOLDING AND EXTRUSION MATERIALS.


THE PIPE SHALL BE HOMOGENEOUS THROUGHOUT AND FREE FROM VISIBLE CRACKS
HOLES, FOREIGN INCLUSIONS OR OTHER INJURIOUS DEFECTS. THE PIPE SHALL
BE AS UNIFORM AS COMMERCIALLY PRACTICAL IN COLOR, OPACITY, DENSITY AND
OTHER PHYSICAL PROPERTIES.


THE AVERAGE NOMINAL INSIDE DIAMETER OF THE PIPE SHALL BE TRUE TO
THE SPECIFIED PIPE SIZE +/- 1/4". STANDARD LAYING LENGTHS SHALL BE A
MINIMUM OF 20 FT, BUT NOT TO EXCEED 40 FT OR AS SPECIFIED BY THE
MAINTENANCE ENGINEER.


THE SLIPLINER SHALL HAVE A SMOOTH NONCORRUGATED INTERIOR AND SHALL BE
CAPABLE OF MAINTAINING A MINIMUM FLOW RATE EQUIVALENT TO 100% OF THE
ORIGINAL IN-PLACE CULVERT. THE SLIPLINER SHALL HAVE A STANDARD
DIMENSION RATIO (SDR) EQUAL TO 32.5. SDR IS DEFINED AS THE RATIO OF
THE PIPE OUTSIDE DIAMETER TO THE MINIMUM THICKNESS OF THE WALL OF THE
PIPE. SDR CAN BE EXPRESSED MATHEMATICALLY AS:
D
SDR = ___
T

WHERE: D = PIPE OUTSIDE DIAMETER IN INCHES
T = PIPE MINIMUM WALL THICKNESS IN INCHES

THE PROFILE WALL SLIPLINER SHALL BE HELICAL-SPIRAL MANUFACTURED
SMOOTH OUTSIDE SURFACE, INSIDE DIAMETER SIZED, HOLLOW WALL CLOSED
PROFILE, HDPE PIPE. THE PIPE SHALL EXHIBIT A PIPE STIFFNESS OF 46 PSI
WHEN TESTED IN ACCORDANCE WITH ASTM D2417, AASHTO DESIGN SPECIFICATION
SECTION 18 AND AN SDR OF 21.

PIPE JOINTING:
JOINTING OF PIPE SHALL BE BY EITHER BELL AND SPIGOT, THERMAL
WELDING, METAL COLLAR GROOVED PRESS-ON OR SPIRAL THREAD.

MECHANICAL STRENGTH TO ALLOW THE PIPE TO BE PULLED OR PUSHED WITHOUT
AFFECTING THE JOINT'S INTEGRITY. JOINING MUST PROVIDE WATER TIGHT
INTEGRITY FOR ALL JOINTS. JOINING OF THE PIPE SHALL NOT INTERRUPT
THE FLOW CHARACTERISTICS OF THE PIPE.

PIPE TOUGHNESS: A TWELVE (12) INCH SECTION PIPE SHALL SHOW NO
EVIDENCE OF SPLITTING, CRACKING OR BREAKING WHEN COMPRESSED BETWEEN
PARALLEL PLATES TO 40% OF ITS OUTSIDE DIAMETER WITHIN 2 TO 5 MINUTES.
THE PIPE SHALL HAVE SUFFICIENT RIGIDITY TO WITHSTAND BEING PLACED BY
EITHER PULLING OR PUSHING AND SHALL EXHIBIT A MINIMAL AMOUNT OF
DISTORTION.

CERTIFICATION: THE MANUFACTURER SHALL FURNISH CERTIFICATION TO THE
TENNESSEE DEPARTMENT OF TRANSPORTATION, MATERIALS AND TESTS, 6601
CENTENNIAL BLVD., NASHVILLE TN WITH EACH SHIPMENT STATING THAT ASTM
D-1248 FOR TYPE, CLASS, CATEGORY, AND GRADE SPECIFIED ARE MET. THE
MANUFACTURER SHALL ALSO CERTIFY THAT THE FINISHED PIPE IS IN
COMPLIANCE WITH THIS SPECIFICATION.

LENGTHS TO BE SHIPPED IN ACTUAL SIZES ORDERED FROM 2 FT TO 19 FT.

TDOT WILL BE RESPONSIBLE FOR UNLOADING DELIVERIES AT F.O.B. LOCATION
USING TDOT MATERIAL HANDLING EQUIPMENT.

**********************************************************************
***** IT IS REQUESTED THAT THE AWARDED VENDOR (S) SUPPLY AN *****
***** ELECTRONIC CATALOG, IF AVAILABLE, TO TENNESSEE DEPARTMENT *****
***** OF TRANSPORTATION, JAMES K. POLK BUILDING, SUITE 400, *****
***** NASHVILLE, TENNESSEE 37243, ATTENTION MR. ESTEL HAGEWOOD *****
**********************************************************************
POINT OF CONTACT FOR THE DEPARTMENT OF TRANSPORTATION IS
ESTEL HAGEWOOD AT 615-532-3462.