DELIVERY TIME (DAYS)

ALL ITEMS MUST BE DELIVERED WITHIN APPROXIMATELY 30 DAYS AFTER
RECEIPT OF A PURCHASE ORDER.

SAMPLES

SAMPLES MAY BE REQUESTED. IF REQUESTED, THE STATE PROCUREMENT OFFICE
MUST RECEIVE SAMPLES WITHIN TEN (10) CALENDAR DAYS AFTER NOTIFICATION.

SUCH SAMPLES ARE FOR EVALUATION AND TESTING, AND MUST BE FURNISHED BY
THE BIDDER WITHOUT CHARGE. SAMPLES PROVIDED ARE TO BE IDENTICAL TO
THE PRODUCT THE BIDDER IS BIDDING AND PROPOSES TO FURNISH ON CONTRACT
ORDERS. THE STATE PROCUREMENT OFFICE WILL NOT ACCEPT ANY SAMPLES
UNLESS ALL TRANSPORTATION CHARGES HAVE BEEN PREPAID. SAMPLES MUST
BE CLEARLY LABELED AS FOLLOWS:

STATE OF TENNESSEE
DEPARTMENT OF GENERAL SERVICES, PURCHASING DIVISION
3RD FLOOR WILLIAM R. SNODGRASS TN TOWER
NASHVILLE, TN 37243-0557

ATTN: (ENTER BUYER NAME LISTED ON FACE OF SOLICITATION)

NAME OF BIDDER: ______________________________________
ADDRESS: ______________________________________
______________________________________
ITB NUMBER: ______________________________________
ITEM NUMBER(S): ______________________________________
BID OPENING DATE: ____________________________________

IF NOT DESTROYED BY THE EVALUATION, SAMPLES WILL, UPON WRITTEN
REQUEST, BE RETURNED TO THE SENDER AT THE BIDDER'S EXPENSE. THE
BIDDER MUST MAKE WRITTEN REQUESTS FOR THE RETURN OF A SAMPLE AT THE
TIME OF SUBMISSION OF THE SAMPLE. IF NO WRITTEN REQUEST TO RETURN THE
SAMPLE IS RECEIVED, SAMPLE WILL BE DISPOSED OF OR UTILIZED AT THE
DISCRETION OF THE STATE. THE STATE ASSUMES NO LIABILITY FOR SAMPLES.
THE STATE PROCUREMENT OFFICE MAY RETAIN SAMPLES FROM THE SUCCESSFUL
BIDDER FOR THE TERM OF THE CONTRACT. IF SAMPLES ARE NOT PROVIDED,
WHEN REQUESTED, OR ARE IMPROPERLY LABELED, THE STATE PROCUREMENT
OFFICE MAY CONSIDER THE BID NON-RESPONSIVE AND MAY DISQUALIFY THE
BIDDER FROM FURTHER CONSIDERATION.
PURCHASE ORDER RELEASE (SWC)

ORDERS FOR SERVICES OR SUPPLIES THAT ARE INCLUDED ON STATEWIDE
CONTRACTS SHALL BE PREPARED BY AGENCIES ON DEPARTMENTAL PURCHASE
ORDERS AND FORWARDED DIRECTLY TO THE VENDOR/CONTRACTOR. THESE PURCHASE
ORDERS, WHEN RECEIVED BY THE VENDOR/CONTRACTOR, SERVE AS AUTHORIZATION
FOR SHIPMENT. ITEMS FROM DIFFERENT CONTRACTS MAY BE COMBINED ON A
SINGLE PURCHASE ORDER TO THE SAME VENDOR/CONTRACTOR TO MEET MINIMUM
ORDER REQUIREMENTS. LOCAL GOVERNMENT AGENCIES OR AUTHORIZED
CORPORATIONS, WHERE APPLICABLE, WILL ISSUE THEIR PURCHASE ORDER
RELEASES DIRECTLY TO THE VENDOR/CONTRACTOR(S).

BILLING INSTRUCTIONS
THE CONTRACTOR SHALL INVOICE THE STATE ONLY AFTER COMPLETION OF THE
WORK DESCRIBED IN THE PURCHASE ORDER/CONTRACT, AND AS REQUIRED BELOW
PRIOR TO ANY PAYMENT.

THE CONTRACTOR SHALL SUBMIT AN INVOICE, WITH ALL NECESSARY SUPPORTING
DOCUMENTATION, TO: STATE AGENCY BILLING ADDRESS

SUCH INVOICE SHALL CLEARLY AND ACCURATELY DETAIL THE FOLLOWING
REQUIRED INFORMATION.

INVOICE/REFERENCE NUMBER; (ASSIGNED BY THE CONTRACTOR)
INVOICE DATE;
CONTRACT AND/OR PURCHASE ORDER NUMBER; (ASSIGNED BY THE STATE)
ACCOUNT NAME; PROCURING STATE AGENCY AND DIVISION NAME
ACCOUNT/CUSTOMER NUMBER; (UNIQUELY ASSIGNED BY THE CONTRACTOR TO
THE ABOVE-REFERENCED ACCOUNT NAME;
CONTRACTOR NAME;
CONTRACTOR FEDERAL EMPLOYER IDENTIFICATION NUMBER OR SOCIAL
SECURITY NUMBER; (AS REFERENCED IN CONTRACT)
CONTRACTOR CONTACT (NAME, PHONE, AND/OR FAX FOR THE INDIVIDUAL TO
CONTACT WITH BILLING QUESTIONS);
CONTRACTOR REMITTANCE ADDRESS;
DESCRIPTION OF DELIVERED ITEM OR SERVICE; AND
TOTAL AMOUNT DUE FOR DELIVERED ITEM OR SERVICE.

THE CONTRACTOR UNDERSTANDS AND AGREES THAT THE INVOICE SHALL;

INCLUDE ONLY CHARGES FOR SERVICE DESCRIBED IN CONTRACT OR PURCHASE
ORDER AND IN ACCORDANCE WITH PAYMENT TERMS AND CONDITIONS SET FORTH
IN CONTRACT OR PURCHASE ORDER;

NOT INCLUDE ANY FUTURE WORK BUT WILL ONLY BE SUBMITTED FOR
COMPLETED SERVICE; AND

NOT INCLUDE SALES TAX OR SHIPPING CHARGES (UNLESS OTHERWISE
STIPULATED IN THE CONTRACT OR PURCHASE ORDER).

THE CONTRACTOR AGREES THAT TIMEFRAME FOR PAYMENT (AND ANY DISCOUNTS)
BEGINS WHEN THE STATE IS IN RECEIPT OF A CORRECT INVOICE MEETING THE
MINIMUM REQUIREMENTS ABOVE.

PAYMENT

IT SHALL BE THE RESPONSIBILITY OF THE "BILL TO" AGENCY TO MAKE
PAYMENT. ANY QUESTIONS CONCERNING PAYMENT SHOULD BE ADDRESSED TO THE
"BILL TO" AGENCY LISTED IN THE TOP, RIGHT SIDE OF THE PURCHASE ORDER,
NOT THE PURCHASING DIVISION.

CANCELLATION

TERMINATION FOR CONVENIENCE: THE STATE MAY TERMINATE THIS CONTRACT
WITHOUT CAUSE. SAID TERMINATION SHALL NOT BE DEEMED A BREACH OF
CONTRACT BY THE STATE. THE STATE SHALL GIVE THE VENDOR/CONTRACTOR AT
LEAST NINETY (90) DAYS WRITTEN NOTICE BEFORE THE EFFECTIVE CANCELATION
DATE.
THE VENDOR/CONTRACTOR SHALL BE ENTITLED TO RECEIVE COMPENSATION FOR
GOODS SHIPPED OR SERVICES SATISFACTORILY COMPLETED AS OF THE
CANCELATION DATE, BUT IN NO EVENT SHALL THE STATE BE LIABLE TO THE
VENDOR/CONTRACTOR FOR COMPENSATION FOR ANY GOODS OR SERVICES WHICH
HAVE NOT BEEN RENDERED.
UPON SUCH TERMINATION, THE VENDOR/CONTRACTOR SHALL HAVE NO RIGHT TO
ANY ACTUAL GENERAL, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR ANY OTHER
CLAIMS WHATSOEVER OF ANY DESCRIPTION OR AMOUNT.

TERMINATION FOR CAUSE: IF THE VENDOR/CONTRACTOR FAILS TO FULFILL ITS
OBLIGATIONS UNDER THIS CONTRACT IN A TIMELY OR PROPER MANNER, OR IF
THE VENDOR/CONTRACTOR VIOLATES ANY TERMS OF THIS CONTRACT, THE STATE
SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE THE CONTRACT UPON
WRITTEN NOTICE OF INTENT TO CANCEL. THE STATE SHALL HAVE THE RIGHT TO
WITHHOLD PAYMENT IN EXCESS OF FAIR COMPENSATION FOR COMPLETED
SERVICES. NOTWITHSTANDING THE ABOVE, THE CONTRACTOR SHALL NOT BE
RELIEVED OF LIABILITY TO THE STATE FOR DAMAGES SUSTAINED BY VIRTUE OF
ANY BREACH OF THIS CONTRACT BY THE CONTRACTOR.

AT THE END OF ANY FISCAL YEAR ANY CONTRACT MAY BE CANCELED BY THE
STATE WITHOUT NOTICE, IN THE EVENT THAT FUNDS TO SUPPORT THE CONTRACT
BECOME UNAVAILABLE.

THE VENDOR/CONTRACTOR WILL BE REQUIRED TO HONOR ALL PURCHASE ORDERS
THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE TERMINATION, IF
RECEIVED BY THE VENDOR/CONTRACTOR WITHIN A PERIOD OF THIRTY (30) DAYS
FOLLOWING THE DATE OF TERMINATION.

SPECIFICATIONS GOVERN OVER BRAND NAMES LISTED

THE ACCEPTABLE BRANDS AND MODEL NUMBERS ARE BELIEVED TO MEET ALL
WRITTEN SPECIFICATIONS. HOWEVER, IF AN ERROR EXISTS, THE
DEFINITIVE SPECIFICATIONS WILL GOVERN.

COMMODITY CODES: 045-62-006883, 045-62-006884, 045-62-018121, AND
045-62-0066439 WITH ATTACHMENTS BELOW:
VACUUM CLEANERS, UPRIGHT, (12", 16")

SPECIFICATIONS (MINIMUM)

A. HEAVY DUTY CLOTH OR VINYL BAG (FOR USE W/DISPOSABLE PAPER BAG).
B. METAL HANDLES W/CORD STORAGE HOOKS.
C. 3 POSITION HANDLE.
D. ROLLER/BRUSH
12" MACHINE: WOOD OR METAL W/BALL BEARINGS AND BRUSH STRIPS.
16" MACHINE: METAL W/ BALL BEARINGS, REPLACEABLE BRUSH STRIPS.
E. FULL WRAP AROUND NON-MARKING BUMPER.
F. NON-MARKING RUBBER/PHENOLIC WHEELS.
G. (4) ADJUSTABLE HEIGHT SETTINGS FOR VARYING CARPET PILE HEIGHTS.
H. LOW PROFILE BASE DESIGN. LEXAN OR STEEL
I. CORDS: 3 WIRE,GROUNDED, UL APPROVED, W/STRAIN RELIEF, SPEC'D LENGTH
J. LIFETIME LUBRICATED MOTORS. 120/60/1 AC. SPEC'D AMPS.
K. HEAVY DUTY BASE OR HANDLE MOUNTED SWITCH.
L. ATTACHMENTS FOR LINE 2 COMMODITY CODE: 045-62-0066883
HOSE, WAND, CREVICE TOOL, DUSTING/UPHOLSTERY.
M. A DETAILED INSTRUCTION AND MAINTENANCE MANUAL MUST BE SUPPLIED
WITH EACH MACHINE, FULLY OUTLINING THE PROPER OPERATION AND
MAINTENANCE PROCEDURES AND AN ILLUSTRATED PARTS LISTING.
N. ONE YEAR WARRANTY. UL APPROVAL.
O. (3) FACTORY APPROVED BAGS TO BE FURNISHED WITH EACH VACUUM.

NOTE: SPECIFIED VACUUM WIDTH MEANS:"NOZZLE WIDTH" OR "CLEANING PATH".
ACCEPTABLE WIDTH IS AS SPECIFIED + 1".
COMMODITY CODE: 365-83-006891 AND 365-83-006892
VACUUM CLEANERS, WET/DRY - INDUSTRIAL QUALITY

SPECIFICATIONS (MINIMUM)

A. TANKS WITH WHEELS OR CASTERS.
B. 115 VOLT 60 CYCLE AC 2-STAGE BYPASS MOTORS RATED FOR CONTINUOUS
DUTY.
C. MOTOR SHUT OFF SYSTEM WHEN TANK IS FULL OF WATER.
D. 3-WIRE GROUNDED CORD WITH STRAIN RELIEF.
E. SERVICE MANUAL: A DETAILED INSTRUCTION AND MAINTENANCE MANUAL
MUST BE PROVIDED WITH EACH MACHINE, FULLY OUTLINING THE PROPER
OPERATION AND PREVENTATIVE MAINTENANCE PROCEDURES TO BE FOLLOWED
FOR OPTIMUM EFFICENCY AND CARE OF THE MACHINE. AN ILLUSTRATED
SPARE PARTS LIST MUST ALSO BE FURNISHED WITH EACH MACHINE.
F. ONE YEAR WARRANTY, UL APPROVED.
G. ATTACHMENTS (MINIMUM CONTENTS OF KITS)
1.COMMODITY CODE 365-83-006891 (10 GAL TANK)
A. 8' X 1/5" CRUSHPROOF HOSE ASSEMBLY
B. 5' METAL WANDS - 2 PIECE
C. 1 EA. 10" CREVICE TOOL.... PLASTIC OR METAL
D. 1 EA. 14" SQUEEGEE TOOL... PLASTIC OR METAL
E. 1 EA. 14" CARPET TOOL .... PLASTIC OR METAL
F. 1 EA, 3" DUSTING BRUSH .. PLASTIC OR METAL
2. COMMODITY CODE 365-83-006892 (12 GAL TANK)
A. 10' X 1 1/2" CRUSHPROOF HOSE ASSEMBLY
B. 5' METAL WANDS - TWO PIECE
C. 1 EA. 14" SQUEEGEE TOOL.... PLASTIC OR METAL
D. 1 EA. 14" CARPET TOOL .... PLASTIC OR METAL
E. 1 EA. 4" GULPER............ PLASTIC OR METAL
COMMODITY CODE: 365-11-006893
CARPET CLEANING MACHINES,EXTRACTOR

SPECIFICATIONS (MINIMUM)

A. FIBERGLASS HOUSING. (4) WHEELS OR CASTERS.
1. 10 GALLON RECOVERY CAPACITY
2. 10 GALLON SOLUTION CAPACITY

B. VACUUM MOTOR: 110 V. 100" WATERLIFT
C. SOLUTION PUMP:
D. POWER CORD 25'
E. VACUUM HOSE 15'
F. SOLUTION HOSE 15' W/QUICK DISCONNECT.
G. DRAIN VALVE: DUMP
H. AUTOMATIC FLOAT TYPE SHUT-OFF.
I. WAND: STAINLESS STEEL.
J. ONE YEAR WARRANTY.


COMMODITY CODE: 365-11-028402
SELF CONTAINED CARPET EXTRACTOR W/ROTATING BRUSH. 16" CLEANING PATH.

SPECIFICATIONS (MINIMUM)
MOTORS (3)
VACUUM: 3 STAGE, 110" WATER LIFT.
PUMP: REQUIRED
BRUSH: 1/5 HP
LIQUID TANKS
(2) MOLDED POLYETHELENE
SOLUTION: 7 GAL
RECOVERY: 7 GAL W/DUMP VALVE

WHEELS: 2 NON - MARKING TIRES
ELECTRICAL: 115/60.
ELECTRICAL CORD: 3 WIRES 25'LONG
SPRAY NOZZLE 4
RECOVERY PATH: 16"
ROTATING POWER BRUSH: REMOVABLE, 3" DIAMETER.
INLINE SOLUTION FILTER
WARRANTY: 1 YEAR MOTORS AND PARTS