F.O.B. DESTINATION (STATEWIDE CONTRACT)

F.O.B. DESTINATION FOR SHIPMENT TO:

ALL STATE AGENCIES, LOCAL GOVERNMENT AGENCIES AND AUTHORIZED
NON-PROFIT ENTERPRISES LOCATED WITHIN THE STATE OF TENNESSEE.

TERM OF CONTRACT

THE ANTICIPATED EFFECTIVE DATE AND EXPIRATION DATE OF THE CONTRACT ARE
SHOWN ON THE FRONT OF THIS SOLICITATION. IF AWARD HAS NOT BEEN MADE BY
THE ANTICIPATED EFFECTIVE DATE, THEN THE CONTRACT SHALL BECOME
EFFECTIVE UPON THE DATE THE BID IS ACCEPTED AND CONTRACT AWARDED BY
THE STATE, AS INDICATED BY THE PURCHASING AGENT'S SIGNATURE ON THE
CONTRACT NOTICE OF AWARD (NOTE: THE CHANGE OF EFFECTIVE DATE MAY NOT
RESULT IN A CHANGE OF THE ANTICIPATED EXPIRATION DATE.)

IT IS UNDERSTOOD AND AGREED THAT THE STATE RESERVES THE RIGHT TO
EXTEND THE TERM CONTRACT PERIOD RESULTING FROM THIS SOLICITATION AN
ADDITIONAL PERIOD OF TIME, NOT TO EXCEED 180 DAYS BEYOND THE NORMAL
EXPIRATION DATE OF SUCH CONTRACT, UPON MUTUAL WRITTEN AGREEMENT BY
BOTH PARTIES, UNDER THE SAME TERMS AND CONDITIONS.

VENDOR QUESTIONS

IN ORDER TO PROVIDE THE OPPORTUNITY FOR VENDORS TO SUBMIT QUESTIONS,
IF ANY, CONCERNING THE REFERENCED REQUISITION'S INVITATION TO BID AND
AMENDMENTS, THE PURCHASING DIVISION IS REQUESTING THAT QUESTIONS BE
SUBMITTED IN WRITING NO LATER THAN THE CLOSE OF BUSINESS FIVE
BUSINESS DAYS PRIOR TO BID OPENING DATE TO FRANK EDENS AT FAX
NUMBER 615-741-0684.

BASED ON THE EVALUATION OF ANY QUESTIONS RECEIVED, THE STATE MAY ISSUE
AN EXTENSION IN THE BID OPENING DATE, PROVIDE MODIFICATIONS TO THE
INVITATION TO BID AND, IF NECESSARY, PROVIDE WRITTEN RESPONSES TO
QUESTIONS AT THAT TIME. HOWEVER, AT THIS TIME THE STATE IS NOT
ANTICIPATING ANY FURTHER EXTENSION IN THE BID OPENING OR ANY
ADDITIONAL MODIFICATIONS IN THE REQUIREMENTS OR SPECIFICATIONS
INCLUDED IN THE INVITATION TO BID.

DELIVERY TIME (ON-TIME)

THE CONTRACTOR SHALL BE REQUIRED TO MAINTAIN OR TO HAVE AVAILABLE FOR
HIS OWN USE PERSONNEL, EQUIPMENT, AND SUPPLIES SUFFICIENT TO PERFORM
"ON-TIME" AS SPECIFIED IN THIS INVITATION TO BID.

FREIGHT F.O.B. STATE AGENCY (IN-HOUSE)

ALL QUOTATIONS SHALL BE F.O.B. DESTINATION. THE TERM F.O.B.
DESTINATION SHALL MEAN IN-HOUSE OR ON-SITE SERVICE, WITH ALL CHARGES
FOR TRANSPORTATION AND UNLOADING PREPAID BY THE VENDOR/CONTRACTOR.

FIXED BID PRICE FOR CONTRACT PERIOD (NO PRICE INCREASE ALLOWED)

BID PRICES MUST BE FIXED FOR THE TERM OF THE CONTRACT, EXCEPT THE
STATE SHALL BE ADVISED OF AND RECEIVE THE BENEFIT OF ANY PRICE
DECREASE IN EXCESS OF FIVE (5) PERCENT AUTOMATICALLY. THE
VENDOR/CONTRACTOR MUST PROVIDE WRITTEN PRICE REDUCTION INFORMATION
WITHIN TEN (10) DAYS OF ITS EFFECTIVE DATE.

INSPECTION

ALL MATERIALS, EQUIPMENT, AND SUPPLIES ARE SUBJECT TO INSPECTION AND
TESTING. ITEMS THAT DO NOT MEET SPECIFICATIONS WILL BE REJECTED.
FAILURE TO REJECT UPON RECEIPT DOES NOT RELIEVE THE CONTRACTOR OF
LIABILITY. WHEN SUBSEQUENT TESTS AFTER RECEIPT ARE CONDUCTED AND
WHEN SUCH TESTS REVEAL DAMAGE OR FAILURE TO MEET SPECIFICATIONS, THE
STATE MAY SEEK DAMAGES REGARDLESS OF WHETHER A PART OR ALL OF THE
MERCHANDISE HAS BEEN CONSUMED.

MULTIPLE CONTRACT AWARD

THE INTENT OF THIS INVITATION TO BID IS TO ESTABLISH A SOURCE OF
SUPPLY FOR MOVING SERVICES FOR THE COUNTIES LISTED IN THE ATTACHED
SPECIFICATIONS.

SEPARATE CONTRACTS WILL BE AWARDED, BY COUNTY, TO ALL RESPONSIVE AND
RESPONSIBLE BIDDERS CONSIDERING THE FOLLOWING:

* ABILITY TO PERFORM
* CONFORMITY TO SPECIFICATIONS

BIDDERS MUST BID ALL LINE ITEMS ON THE ATTACHED PRICE SHEET IN ORDER
TO BE ELIGIBLE FOR AN AWARD.

THE STATE WILL PREPARE A LISTING OF ALL AWARDED CONTRACT VENDORS, AND
PUBLISH THE LIST AS AN APPROVED SOURCE OF SUPPLY FOR MOVING SERVICES
BY COUNTY. AFTER AWARD OF THE CONTRACT AND EACH TIME A MOVE IS
SCHEDULED, EACH AWARDED VENDOR WITHIN THE COUNTY WHERE MOVE ORIGINATES
WILL BE CONTACTED BY THE STATE TO ATTEND AND SIGN IN AT A MANDATORY
WALK-THROUGH. AFTER THE MANDATORY WALK THROUGH, EACH CONTRACT VENDOR
WILL PROVIDE THE STATE PROJECT COORDINATOR WITH A QUOTE FOR THE
INDIVIDUAL MOVE USING THE ESTABLISHED CONTRACT PRICES FOR LABOR, TRUCK
AND PACKING MATERIALS. VENDORS NOT ATTENDING THE MANDATORY
WALK-THROUGH WILL NOT BE ELIGIBLE TO BID ON THE INDIVIDUAL MOVE. THE
STATE WILL ISSUE A PURCHASE ORDER FOR EACH INDIVIDUAL MOVE TO THE
LOWEST EVALUATED TOTAL COST QUOTE. THIS PROCESS WILL BE REPEATED FOR
EACH MOVE.

PURCHASE ORDER RELEASE (SWC MULTIPLE AWARD W)

STATE AGENCIES WILL EVALUATE TOTAL COST QUOTED/SUBMITTED BY EACH
CONTRACT VENDOR IN ATTENDANCE AND SIGNED IN AT THE MANDATORY WALK-
THROUGH FOR EACH MOVE. PURCHASE ORDER RELEASES (FORM P-4, CPO) WILL BE
ISSUED BY THE AGENCY TO THE VENDOR/CONTRACTOR THAT CONSTITUTES THE
LOWEST RESPONSIVE AND RESPONSIBLE BIDDER. LOCAL GOVERNMENT AGENC-
IES OR AUTHORIZED CORPORATIONS, WHERE APPLICABLE, WILL ISSUE THEIR
PURCHASE ORDER RELEASE DIRECTLY TO THE VENDOR/CONTRACTOR.
RELEASES DIRECTLY TO THE VENDOR/CONTRACTOR(S).

BILLING INSTRUCTIONS
INVOICES ARE TO BE BILLED TO THE ADDRESS SHOWN ON INDIVIDUAL PURCHASE
ORDER RELEASES.

PAYMENT
AFTER MERCHANDISE HAS BEEN RECEIVED OR SERVICE HAS BEEN PERFORMED AND
INVOICES SUBMITTED TO THE USING AGENCY, IT SHALL BE THE RESPONSIBILITY
OF THE USING AGENCY TO MAKE PAYMENT. ANY QUESTIONS CONCERNING PAYMENT
SHOULD BE ADDRESSED TO THE USING AGENCY LISTED ON THE TOP, RIGHT HAND
SIDE OF THE PURCHASE ORDER, NOT TO THE PURCHASING DIVISION.

CANCELLATION

TERMINATION FOR CONVENIENCE: THE STATE MAY TERMINATE THIS CONTRACT
WITHOUT CAUSE. SAID TERMINATION SHALL NOT BE DEEMED A BREACH OF
CONTRACT BY THE STATE. THE STATE SHALL GIVE THE VENDOR/CONTRACTOR AT
LEAST NINETY (90) DAYS WRITTEN NOTICE BEFORE THE EFFECTIVE CANCELATION
DATE.
THE VENDOR/CONTRACTOR SHALL BE ENTITLED TO RECEIVE COMPENSATION FOR
GOODS SHIPPED OR SERVICES SATISFACTORILY COMPLETED AS OF THE
CANCELATION DATE, BUT IN NO EVENT SHALL THE STATE BE LIABLE TO THE
VENDOR/CONTRACTOR FOR COMPENSATION FOR ANY GOODS OR SERVICES WHICH
HAVE NOT BEEN RENDERED.
UPON SUCH TERMINATION, THE VENDOR/CONTRACTOR SHALL HAVE NO RIGHT TO
ANY ACTUAL GENERAL, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR ANY OTHER
CLAIMS WHATSOEVER OF ANY DESCRIPTION OR AMOUNT.

TERMINATION FOR CAUSE: IF THE VENDOR/CONTRACTOR FAILS TO FULFILL ITS
OBLIGATIONS UNDER THIS CONTRACT IN A TIMELY OR PROPER MANNER, OR IF
THE VENDOR/CONTRACTOR VIOLATES ANY TERMS OF THIS CONTRACT, THE STATE
SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE THE CONTRACT UPON
WRITTEN NOTICE OF INTENT TO CANCEL. THE STATE SHALL HAVE THE RIGHT TO
WITHHOLD PAYMENT IN EXCESS OF FAIR COMPENSATION FOR COMPLETED
SERVICES. NOTWITHSTANDING THE ABOVE, THE CONTRACTOR SHALL NOT BE
RELIEVED OF LIABILITY TO THE STATE FOR DAMAGES SUSTAINED BY VIRTUE OF
ANY BREACH OF THIS CONTRACT BY THE CONTRACTOR.

AT THE END OF ANY FISCAL YEAR ANY CONTRACT MAY BE CANCELED BY THE
STATE WITHOUT NOTICE, IN THE EVENT THAT FUNDS TO SUPPORT THE CONTRACT
BECOME UNAVAILABLE.

THE VENDOR/CONTRACTOR WILL BE REQUIRED TO HONOR ALL PURCHASE ORDERS
THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE TERMINATION, IF
RECEIVED BY THE VENDOR/CONTRACTOR WITHIN A PERIOD OF THIRTY (30) DAYS
FOLLOWING THE DATE OF TERMINATION.

PURCHASES BY LOCAL GOVERNMENT AND AUTHORIZED NON-PROFIT AGENCIES

THE PURPOSE OF THIS INVITATION TO BID IS TO ESTABLISH A SOURCE OR
SOURCES OF SUPPLY FOR ALL STATE AGENCIES, LOCAL GOVERNMENTAL AGENCIES
WITHIN THE GEOGRAPHIC LIMITS OF THE STATE OF TENNESSEE, AND ANY
CORPORATION WHICH IS EXEMPTED FROM TAXATION UNDER 26 U.S.C. SECTION
501 (C) (3) AS AMENDED AND WHICH CONTRACTS WITH THE DEPARTMENT OF
MENTAL HEALTH AND MENTAL RETARDATION TO PROVIDE SERVICES TO THE
PUBLIC (TCA 33-2-401). PURCHASES BY LOCAL GOVERNMENTAL AGENCIES AND
AUTHORIZED CORPORATIONS ARE OPTIONAL WITH THOSE AGENCIES AND
CORPORATIONS AND OFFERS TO SELL TO LOCAL GOVERNMENTAL AGENCIES ARE
OPTIONAL WITH THE BIDDER.
INDICATE IF YOUR OFFER IS ALSO EXTENDED TO LOCAL GOVERNMENTAL AGENCIES
IN THE SPACE PROVIDED BELOW. INITIAL IF YES.

_____________ BID OFFERS ARE EXTENDED TO LOCAL GOVERNMENTAL AGENCIES.

SECURITY OF PROTECTED INFORMATION (A) ALL EMPLOYEES, AGENTS, AND
OTHER AFFILIATES OF CONTRACTORS UNDER THIS CONTRACT SHALL PROTECT THE
SECURITY OF INFORMATION IDENTIFIED TO THEM AS PROTECTED HEALTH
INFORMATION (PHI).

CONTRACTOR'S MANAGING AGENTS WHO ARE NOTIFIED BY THE STATE ABOUT THE
PRESENCE OF PHI IN FACILITIES COVERED BY THIS CONTRACT WILL TRANSMIT
SUCH NOTICE TO ALL EMPLOYEES, AGENTS, AND OTHER AFFILIATES OF THE CON-
TRACTOR ALLOWED ACCESS TO SUCH FACILITIES DURING THE COURSE OF THIS
CONTRACT.

(B) ALL INDIVIDUALS COVERED BY SECTION __(A) SHALL NOT READ, EXAMINE,
REMOVE, OR OTHERWISE INTERFERE WITH PHI. THEY SHALL NOT ALLOW ACCESS
TO PHI, OR DISCLOSE THE CONTENTS OF PHI, TO ANY OTHER PERSON. ALL
INDIVIDUALS WITH KNOWLEDGE OF AN UNAUTHORIZED DISCLOSURE OF PHI SHALL
NOTIFY EITHER AN APPROPRIATE STATE OFFICIAL OR A MANAGER OF THE CON-
TRACTOR WITH RESPONSIBILITY FOR NOTIFYING THE APPROPRIATE STATE
OFFICIAL.
DAMAGES

IF STATE PROPERTY IS DAMAGED, STOLEN OR LOST AS A RESULT OF
CONTRACTOR'S OR CONTRACTOR'S EMPLOYEES' NEGLIGENCE AND THAT PROPERTY
HAS TO BE REPAIRED OR REPLACED BY THE STATE, THE EXPENSE FOR SUCH WORK
OR REPLACEMENT WILL BE DEDUCTED FROM THE MONIES DUE THE CONTRACTOR.
IN ADDITION TO THE FOREGOING, THE STATE RESERVES THE RIGHT TO PURSUE
CLAIMS FOR DAMAGES THROUGH ANY AND ALL LEGAL REMEDIES AVAILABLE TO THE
STATE.
PROHIBITION OF ILLEGAL IMMIGRANTS

THE REQUIREMENTS OF STATE OF TENNESSEE'S PUBLIC ACTS, 2006, CHAPTER
NUMBER 878 AND EXECUTIVE ORDER 41 ADDRESSING THE USE OF ILLEGAL
IMMIGRANTS IN THE PERFORMANCE OF ANY CONTRACT TO SUPPLY GOODS OR
SERVICES TO THE STATE OF TENNESSEE, SHALL BE A MATERIAL PROVISION OF
THIS CONTRACT, A BREACH OF WHICH SHALL BE GROUNDS FOR MONETARY AND
OTHER PENALTIES, UP TO AND INCLUDING TERMINATION OF THIS CONTRACT.


AS REQUIRED BY PUBLIC ACTS, 2006, CHAPTER NUMBER 878, NO PERSON MAY
ENTER INTO A CONTRACT TO SUPPLY GOODS OR SERVICES TO THE STATE WITH-
OUT FIRST ATTESTING IN WRITING THAT THE PERSON WILL NOT KNOWINGLY
UTILIZE THE SERVICES OF ILLEGAL IMMIGRANTS IN THE PERFORMANCE OF THIS
CONTRACT, AND WILL NOT KNOWINGLY UTILIZE THE SERVICES OF ANY
SUBCONTRACTOR WHO WILL UTILIZE THE SERVICES OF ILLEGAL IMMIGRANTS IN
THE PERFORMANCE OF THIS CONTRACT. FOR PURPOSES OF THIS CONTRACT,
"ILLEGAL IMMIGRANT" SHALL BE DEFINED AS ANY PERSON WHO IS NOT
EITHER A UNITED STATES CITIZEN, A LAWFUL PERMANENT RESIDENT, OR A
PERSON WHOSE PHYSICAL PRESENCE IN THE UNITED STATES IS
AUTHORIZED OR ALLOWED BY THE DEPARTMENT OF HOMELAND SECURITY AND WHO,
UNDER FEDERAL IMMIGRATION LAWS AND/OR REGULATIONS, IS AUTHORIZED TO
BE EMPLOYED IN THE U.S. OR IS OTHERWISE AUTHORIZED TO
PROVIDE SERVICES UNDER THE CONTRACT. THE CONTRACTOR HEREBY ATTESTS,
CERTIFIES, WARRANTS, AND ASSURES THAT IT SHALL COMPLY WITH THIS TERM
AND CONDITION FOR THE ENTIRE CONTRACT PERIOD.

THE CONTRACTOR UNDERSTANDS AND AGREES THAT FAILURE TO COMPLY WITH
THIS SECTION WILL BE SUBJECT TO THE SANCTIONS OF PUBLIC CHAPTER 878
OF 2006 FOR ACTS OR OMISSIONS OCCURRING AFTER ITS EFFECTIVE DATE. THIS
LAW REQUIRES THE COMMISSIONER OF FINANCE AND ADMINISTRATION TO
PROHIBIT A CONTRACTOR FROM CONTRACTING WITH, OR SUBMITTING AN OFFER,
PROPOSAL, OR BID TO CONTRACT WITH THE STATE OF TENNESSEE TO SUPPLY
GOODS OR SERVICES FOR A YEAR AFTER A CONTRACTOR IS DISCOVERED TO
HAVE KNOWINGLY USED THE SERVICES OF ILLEGAL IMMIGRANTS DURING THE
PERFORMANCE OF THIS CONTRACT. THE CONTRACTOR MAY APPEAL THE
IMPOSITION OF THE ONE-YEAR PROHIBITION BY UTILIZING AN APPEALS
PROCESS ESTABLISHED BY THE COMMISSIONER OF FINANCE AND ADMINISTRATION.

AS PER EXECUTIVE ORDER 41, THE CONTRACTOR SHALL BE REQUIRED TO SUBMIT
SEMI-ANNUAL ATTESTATION FORMS AND OBTAIN A SIGNED ATTESTATION FORM
FROM ANY SUBCONTRACTOR PRIOR TO THE USE OF THE SUBCONTRACTOR AND SEMI-
ANNUALLY THEREAFTER DURING THE CONTRACT PERIOD. THE RECORDS SHALL BE
SUBJECT TO REVIEW AND RANDOM INSPECTION AT ANY REASONABLE TIME UPON
REASONABLE NOTICE BY THE STATE. RECORDS SHALL INCLUDE BUT ARE NOT
LIMITED TO THE FOLLOWING:
1.) DOCUMENTATION ON CONTRACTORS' EMPLOYEES AND SUBCONTRACTOR
PERSONNEL WORKING ON THIS CONTRACT SHOWING THAT THEY ARE LEGAL
TO WORK IN THE UNITED STATES AND PAYROLL RECORDS.
2.) SIGNED AND DATED ATTESTATION FORMS FOR YOUR COMPANY THAT HAVE
BEEN SUBMITTED TO THE PURCHASING DIVISION AND ATTESTATION FORMS
OBTAINED FROM SUBCONTRACTOR(S).

NOTE: THE CONTRACTOR SHALL BE REQUIRED TO OBTAIN PRIOR APPROVAL TO
SUBCONTRACT FROM THE DEPUTY COMMISSIONER OF GENERAL SERVICES,
PURCHASING DIVISION.

BY AUTHORIZED SIGNATURE ON THIS INVITATION TO BID THE CONTRACTOR
CONSTITUTES SIGNING THE ATTESTATION FORM FOR THE INITIAL SIX (6)
MONTHS OF THE CONTRACT PERIOD. THE CONTRACTOR SHALL BE REQUIRED
TO SUBMIT SIGNED ATTESTATION FORMS ON A SEMI-ANNUAL BASIS FROM THE
START DATE OF THE CONTRACT PERIOD THROUGH TO ITS COMPLETION DATE TO
THE PURCHASING DIVISION. THE ATTESTATION FORM IS LOCATED ON THE
PURCHASING DIVISION WEBSITE: WWW.STATE.TN.US/GENERALSERV/PURCHASING
IN THE EVENT THAT THE CONTRACTOR FAILS TO SUBMIT THE ATTESTATION FORM,
FILLED OUT, DATED AND SIGNED, BY THE END OF ANY SIX MONTH CONTRACT
INTERVAL, THE CONTRACTOR SHALL BE NOTIFIED IN WRITING OF THE
REQUIREMENT TO SUBMIT THE ATTESTATION FORM WITHIN SEVEN (7) CALENDAR
DAYS; FAILURE TO SUBMIT THE ATTESTATION FORM WITHIN THE REQUIRED TIME
FRAME MAY RESULT IN THE CANCELLATION OF THE CONTRACT.
SCOPE OF WORK

THIS SPECIFICATION DESCRIBES SERVICES TO COORDINATE AND PERFORM
ALL ACTIVITIES REQUIRED TO MOVE AND RELOCATE OFFICE FURNITURE,
AUTOMATION EQUIPMENT, RECORDS MANAGEMENT (FILE SYSTEMS), OTHER
EQUIPMENT, BOXES,AND GENERAL OFFICE EFFECTS. SERVICES SHALL
INCLUDE BUT NOT BE LIMITED TO:

1) COORDINATE PRE-MOVE ACTIVITIES.
2) MOVE AND PLACE ALL OFFICE FURNITURE, AUTOMATION EQUIPMENT
AND GENERAL OFFICE EFFECTS.
3) MOVE SURPLUS FURNITURE/EQUIPMENT TO A FACILITY OF AGENCY'S
DESIGNATION.

CONTRACTOR SHALL FURNISH ALL LABOR, MATERIALS, EQUIPMENT, AND
VEHICLES TO ACCOMPLISH EACH SCHEDULED MOVE.

EACH BIDDER SHALL BID ON ALL LISTED LINE ITEMS ON THE ATTACHED
PRICE SHEET.

DEFINITIONS:

1. OFFICE FURNITURE/EQUIPMENT: ANY FURNITURE, EQUIPMENT OR GENERAL
OFFICE EFFECTS UTILIZED WITHIN THE TOTAL OFFICE AREA. THIS INCLUDES
BUT IS NOT LIMITED TO:

1) CHAIRS 5) FILE CABINETS
2) DESKS 6) PLAN FILES
3) BOOKCASES 7) FACSIMILE MACHINES
4) CONFERENCE AND OTHER TABLES 8) AUTOMATION EQUIPMENT

2. BOXES: ANY BOXES AND BARRELS (INCLUDING CRATING AND PACKING
MATERIAL) PROVIDED BY THE VENDOR OR THE STATE. STATE PERSONNEL
WILL PERFORM THE PACKING OF ALL OFFICE SPACE ITEMS.

3. VENDOR PERSONNEL: VENDOR ON-SITE PERSONNEL SHALL INCLUDE
SUPERVISOR, MOVE PERSONNEL, AND TRUCK OPERATORS NECESSARY TO
COMPLETE THE SERVICE.

SCHEDULE OF WORK

EACH TIME A MOVE IS SCHEDULED, EACH CONTRACT VENDOR AWARDED A
CONTRACT FOR THE COUNTY WHERE THE MOVE ORIGINATES SHALL BE
NOTIFIED OF A MANDATORY WALK-THROUGH FOR THE MOVE.

1. ALL CONTRACT VENDORS MUST BE ON TIME AND SIGN IN AT THE
MANDATORY WALK-THROUGH FOR EACH MOVING JOB. ANY VENDOR NOT ON
TIME WILL BE EXCLUDED FROM BIDDING ON THE SPECIFIED MOVING JOB.
ONLY ONE WALK-THROUGH WILL BE CONDUCTED PER MOVING JOB.

2. THE MANDATORY WALK-THROUGH WILL BE SCHEDULED AND CONTRACT
VENDORS WILL BE NOTIFIED APPROXIMATELY ONE WEEK PRIOR TO THE
WALK-THROUGH DATE.

3. VENDORS IN ATTENDANCE AT THE MANDATORY WALK-THROUGH WILL BE
GIVEN MOVE SCHEDULES, CRITICAL TIMES AND ACTIVITIES RELATIVE
TO THE SPECIFIED MOVE. VENDORS SHALL DETERMINE EQUIPMENT
NEEDS, THE NUMBER OF PEOPLE, AND MATERIALS REQUIRED FOR THE
SCHEDULED MOVE.

4. CONTRACT VENDORS SHALL PROVIDE A WRITTEN QUOTE PER THE ATTACHED
SCHEDULED MOVE QUOTATION SHEET TO THE AGENCY FOR THE SPECIFIED
MOVING JOB PER THE LABOR, TRUCK, AND PACKING MATERIAL CONTRACT
UNIT PRICES. QUOTE SHALL BE FAXED OR MAILED TO AGENCY BY
DESIGNATED DATE AND TIME AS SPECIFIED AT THE MANDATORY
WALK-THROUGH.

5. IF REQUESTED, THE SUCCESSFUL CONTRACT VENDOR FOR THE SPECIFIED
MOVING JOB SHALL BE REQUIRED TO MEET THE DEPARTMENT
REPRESENTATIVE, PRIOR TO THE MOVE DATE/TIME, AT NO ADDITIONAL
COST TO THE STATE.

6. MOVE SCHEDULES ARE CONTINGENT UPON ACTUAL CONSTRUCTION/
RENOVATION COMPLETION DATES. IN THE EVENT ANY CHANGES IN
MOVE SCHEDULE/PLAN ARE MADE, BY AGENCY, A MINIMUM OF 5 WORKING
DAYS ADVANCE NOTICE WILL BE GIVEN. ANY CHANGES IN SCHEDULES
SHALL ONLY BE ALLOWED WITH THE MUTUAL AGREEMENT OF BOTH
PARTIES.

7. THE MOVING OF OFFICES SHALL NORMALLY TAKE PLACE DURING REGULAR
BUSINESS HOURS MONDAY-FRIDAY BUT MAY NEED TO CONTINUE INTO
THE EVENING OR WEEKENDS IN ORDER TO COMPLETE AN OFFICE MOVE
JOB. REGULAR TIME SHALL BE 8:00 AM THROUGH 4:30 PM, MONDAY -
FRIDAY EXCLUDING STATE HOLIDAYS AS PROCLAIMED BY THE
COMMISSIONER OF PERSONNEL. PREMIUM TIME SHALL BE ALL OTHER
TIMES, INCLUDING WEEKENDS AND STATE HOLIDAYS.

MOVE REQUIREMENTS

1. CONTRACT VENDORS ARE REQUIRED TO HAVE A DESIGNATED SUPERVISOR
ON SITE FOR THE DURATION OF ALL MOVING JOBS. THE SUPERVISOR
SHALL BE RESPONSIBLE FOR THE SUPERVISION OF EMPLOYEES WHILE
THEY ARE PERFORMING MOVING SERVICES FOR THE SPECIFIED JOB.

THE SUPERVISOR SHALL HAVE A THOROUGH KNOWLEDGE OF THE MOVE,
AND SHALL PROPERLY DIRECT EMPLOYEES WITH THEIR ASSIGNED TASKS
TO ENSURE THE MOVE IS ACCOMPLISHED IN AN EFFECTIVE AND
EFFICIENT MANNER.

SUPERVISOR SHALL INSPECT THE JOB SITE PRIOR TO STARTING WORK
AND SUBMIT ANY EXISTING DAMAGES TO THE AGENCY REPRESENTATIVE.
THE VENDORS DESIGNATED SUPERVISOR SHALL BE THE AGENCY'S POINT
OF CONTACT DURING THE MOVE.

2. ALL ON-SITE CONTRACT VENDOR PERSONNEL SHALL HAVE AT ALL TIMES
VISIBLE VENDOR'S NAME/LOGO IDENTIFICATION. VENDOR-FURNISHED
IDENTIFICATION MAY BE A SHIRT, HAT, VEST, LANYARD, BADGE, OR
OTHER FORM OF IDENTIFICATION ACCEPTABLE TO THE AGENCY POINT
OF CONTACT. CONTRACT VENDOR I.D.'S SHALL BE WORN AT ALL TIMES
WHILE ON THE JOB AND BE EASILY VISIBLE AND IDENTIFIABLE.

3. AGENCY EMPLOYEES WILL BE RESPONSIBLE FOR LABELING ALL BOXES,
EQUIPMENT, AND ETC PACKED.

4. THE VENDOR SHALL DO THE FOLLOWING:

A. WHEN APPLICABLE, ALL MOVING MATERIALS (BOXES, TOTES,
BARRELS, AND LABELS) TO BE FURNISHED BY THE VENDOR SHALL
BE DELIVERED TO THE SITE WHERE THE MOVE ORIGINATES PRIOR TO
THE MOVE AND REMOVED BY THE VENDOR DURING THE POST-MOVE
PICKUP. THESE MATERIALS SHALL BE DELIVERED TO THE MOVE
ORIGINATION SITE A MINIMUM OF SEVEN (7) WORKING DAYS PRIOR
TO THE SCHEDULED MOVE.

B. PROVIDE A SUFFICIENT NUMBER OF ENCLOSED TRUCKS TO
ACCOMPLISH MOVE REQUIREMENTS ACCORDING TO SCHEDULE.

C. PROTECT SITE BY UTILIZING SUFFICIENT COVERINGS (INCLUDING
BUT NOT LIMITED TO MASONITE, PLYWOOD, FURNITURE PADS, AND
ETC.) TO PROTECT BUILDING FLOORS. IN ADDITION, PROTECTION
FOR WALLS, DOOR FACINGS, COLUMNS, AND ETC. SHALL BE UTILIZED
TO PROTECT ALL VERTICAL SURFACES OF THE BUILDINGS.

D. PROVIDE PROTECTION FOR ELEVATORS, SUCH AS SIDE PADS, DOOR
FRAME PROTECTION, AND ETC. VENDOR SHALL BE RESPONSIBLE
FOR ANY DAMAGES (SCRATCHES, PUNCTURES, DENTS, TAPE RESIDUE,
STAINS, AND ETC.) SUSTAINED TO THE ELEVATORS, INCLUDING,
BUT NOT LIMITED TO, DOOR FRAMES, DOORS, AND INTERIOR
COMPARTMENTS. VENDOR SHALL NOT EXCEED THE RECOMMENDED LOAD
LIMITS FOR THE ELEVATORS.

E. INSURANCE - SEE SPECIAL TERMS AND CONDITIONS "INSURANCE".

SURPLUS PROPERTY

1. VENDOR SHALL MOVE ALL ITEMS, LABELED AS SURPLUS PROPERTY, FROM
THE ORIGINATION LOCATION(S) AND DELIVER TO EITHER THE AGENCY'S
DESIGNATED DESTINATION POINT(S) OR TO:

STATE OF TENNESSEE
PROPERY UTILIZATION DIVISION
6500 CENTENNIAL BLVD
NASHVILLE, TN 37243

THE AGENCY REPRESENTATIVE SHALL NOTIFY THE VENDORS AT THE
MANDATORY SITE VISIT OF THE EXACT LOCATION OF THE DESTINATION
POINT(S).

2. SURPLUS PROPERTY SHALL BE MOVED AS EACH DEPARTMENT, DIVISION,
SECTION OR OFFICE IS MOVED AND SHALL BE COMPLETED WITHIN THREE
(3) CALENDAR DAYS OF MOVE, UNLESS OTHERWISE APPROVED IN
WRITING BY THE AGENCY.

SPECIAL HANDLING

IT IS THE INTENT OF THIS CONTRACT TO FULLY DEFINE THE MOVE TO BE
PERFORMED. ANY ITEM TO BE MOVED THAT REQUIRES SPECIAL HANDLING/
EQUIPMENT AS DETERMINED AT THE TIME OF THE MANDATORY WALK-THROUGH
AND PER PROJECT COORDINATOR WILL BE QUOTED ON AN INDIVIDUAL LOT
BID BASIS, AND IN ADDITION TO THE SPECIFIED LABOR, TRUCKING,
AND PACKING MATERIAL CONTRACT PRICES.

CLEAN UP

AFTER THE MOVE IS COMPLETED, IT IS THE INTENT OF THE STATE TO
RETURN TO THE CONTRACT VENDOR ALL BOXES FURNISHED BY THE VENDOR.
EMPTY BOXES PROVIDED BY THE VENDOR SHALL BE AVAILABLE FOR PICK-UP
BY THE VENDOR WITHIN APPROXIMATELY SEVEN (7) WORKING DAYS AFTER
COMPLETION OF EACH OFFICE MOVE. THE CONTRACTOR MAY INVOICE THE
STATE FOR ANY BOXES THAT ARE NOT RETURNED AT THE CONTRACT PRICES
(LINE ITEMS 00012, 00013, AND 00014).

INVOICES
ALL INVOICES, SUBMITTED FOR PAYMENT, MUST MATCH MOVING VENDOR'S
QUOTE SHEET FORMAT.

COUNTY LISTING SHEET
LOCATIONS COVERED (95 COUNTIES LISTED). PLEASE PLACE A CHECK MARK
BESIDE COUNTY OR COUNTIES FROM WHICH YOU WILL PICK UP GOODS.
(THESE COUNTIES WILL BE ORIGINATION COUNTIES FOR MOVES).

BIDDER TO CHECK THE COUNTIES TO WHICH THEIR BID RESPONSE APPLIES:

ANDERSON ________ HAMILTON ________ MOORE ________

BEDFORD ________ HANCOCK ________ MORGAN ________

BENTON ________ HARDEMAN ________ OBION ________

BLEDSOE ________ HARDIN ________ OVERTON ________

BLOUNT ________ HAWKINS ________ PERRY ________

BRADLEY ________ HAYWOOD ________ PICKETT ________

CAMPBELL ________ HENDERSON ________ POLK ________

CANNON ________ HENRY ________ PUTNAM ________

CARROLL ________ HICKMAN ________ RHEA ________

CARTER ________ HOUSTON ________ ROANE ________

CHEATHAM ________ HUMPHREYS ________ ROBERTSON ________

CHESTER ________ JACKSON ________ RUTHERFORD ________

CLAIBORNE ________ JEFFERSON ________ SCOTT ________

CLAY ________ JOHNSON ________ SEQUATCHIE ________

CROCKETT ________ KNOX ________ SEVIER ________

COCKE ________ LAKE ________ SHELBY ________

COFFEE ________ LAUDERDALE ________ SMITH ________

CUMBERLAND ________ LAWRENCE ________ STEWART ________

DAVIDSON ________ LEWIS ________ SULLIVAN ________

DECATUR ________ LINCOLN ________ SUMNER ________

DEKALB ________ LOUDON ________ TIPTON ________

DICKSON ________ MACON ________ TROUSDALE ________

DYER ________ MADISON ________ UNICOI ________

FAYETTE ________ MARION ________ UNION ________

FENTRESS ________ MARSHALL ________ VAN BUREN ________

FRANKLIN ________ MAURY ________ WARREN ________

GIBSON ________ MCMINN ________ WASHINGTON ________

GILES ________ MCNAIRY ________ WAYNE ________

GRAINGER ________ MEIGS ________ WEAKLEY ________

GREENE ________ MONROE ________ WHITE ________

GRUNDY ________ MONTGOMERY ________ WILLIAMSON ________

HAMBLEN ________ WILSON ________