F.O.B. DESTINATION (STATEWIDE CONTRACT)

F.O.B. POINT FOR SHIPMENT TO

ALL STATE AGENCIES


TERM OF CONTRACT

THE ANTICIPATED EFFECTIVE DATE AND EXPIRATION DATE OF THE CONTRACT ARE
SHOWN ON THE FRONT OF THIS SOLICITATION. IF AWARD HAS NOT BEEN MADE BY
THE ANTICIPATED EFFECTIVE DATE, THEN THE CONTRACT SHALL BECOME
EFFECTIVE UPON THE DATE THE BID IS ACCEPTED AND CONTRACT AWARDED BY
THE STATE, AS INDICATED BY THE PURCHASING AGENT'S SIGNATURE ON THE
CONTRACT NOTICE OF AWARD (NOTE: THE CHANGE OF EFFECTIVE DATE MAY NOT
RESULT IN A CHANGE OF THE ANTICIPATED EXPIRATION DATE.)

RENEWAL OPTIONS: THIS CONTRACT MAY BE RENEWED UPON SATISFACTORY
COMPLETION OF THE INITIAL CONTRACT TERM. THE STATE RESERVES THE RIGHT
TO EXECUTE UP TO - 2 - OPTIONS TO RENEW THIS CONTRACT ANNUALLY UNDER
THE SAME TERMS AND CONDITIONS FOR A PERIOD NOT TO EXCEED 12 MONTHS
EACH BY THE STATE. IT IS MUTUALLY UNDERSTOOD AND AGREED THAT THE
STATE'S COMMITMENT IS LIMITED TO A BASE TERM CONTRACT, NOT TO EXCEED
TWELVE (12) MONTHS, WHICH IS SUBJECT TO RENEWAL ANNUALLY AT THE
STATE'S SOLE OPTION.

IT IS UNDERSTOOD AND AGREED THAT THE STATE RESERVES THE RIGHT TO
EXTEND THE TERM CONTRACT PERIOD RESULTING FROM THIS SOLICITATION AN
ADDITIONAL PERIOD OF TIME, NOT TO EXCEED 180 DAYS BEYOND THE NORMAL
EXPIRATION DATE OF SUCH CONTRACT, UPON MUTUAL WRITTEN AGREEMENT BY
BOTH PARTIES, UNDER THE SAME TERMS AND CONDITIONS. PROVIDED, HOWEVER,
IN NO EVENT SHALL THE MAXIMUM TERM OF A CONTRACT EXCEED A TOTAL OF
SIXTY (60) MONTHS.
BIDS REQUESTED FOR % DISCOUNT/SURCHARGE FROM PUBLISHED CATALOGS, PRICE
LISTS OR PRICE SCHEDULES

A BIDDER IS REQUIRED TO QUOTE A SINGLE PERCENTAGE (%), PLUS (+) OR
MINUS (-), APPLYING TO THE PRODUCTS LISTED IN ALL THE PUBLISHED
CATALOGS, PRICE LISTS, OR PRICE SCHEDULES AND ANY SUPPLEMENTS ON WHICH
THE BID IS BASED. IF A PLUS (+) OR MINUS (-) APPLYING TO THE PERCENT
QUOTED IS NOT DENOTED BY THE BIDDER, IT IS DETERMINED THAT THE PERCENT
IS TO BE CONSIDERED A PLUS (+). A BIDDER IS REQUIRED TO BASE A BID ON
THE MOST CURRENT DATED CATALOGS, PRICE LISTS OR PRICE SCHEDULES IN
PUBLICATION AS OF BID OPEN DATE AND NO LATER; HOWEVER, SUPPLEMENTS
MAY BE DATED SUBSEQUENT TO BID OPEN DATE. ANY INDUSTRY WIDE PRICE
CHANGE BY THE MANUFACTURER'S CATALOGS, PRICE LISTS OR PRICE SCHEDULES,
MAY BE SUBMITTED WITH THE BID. BIDDERS SHALL ATTACH THE
MANUFACTURER'S NOTICE OF SUCH PRICE CHANGE(S) TO THE APPLICABLE
CATALOGS, PRICE LISTS OR PRICE SCHEDULES. NO PUBLISHED PRINTED PRICES
OR ITEMS AS SHOWN IN ANY MANUFACTURER'S CATALOGS, PRICE LISTS OR PRICE
SCHEDULES SUBMITTED AS PART OF ANY BID SHALL BE ALTERED, AMENDED OR
LIMITED WITHIN THE PRODUCT LINE OR LINES BID. ALL PRODUCT LINES
SUBJECT TO THE SINGLE PERCENTAGE (%) DISCOUNT BID SHALL BE CLEARLY
DEFINED BY THE BIDDER.

IN THE EVENT THAT ANY ITEMS REQUESTED IN THE INVITATION TO BID ARE NOT
AVAILABLE AT THE TIME OF THE BID IN ANY PUBLISHED CATALOGS, PRICE
LISTS, OR PRICE SCHEDULES AND SUCH ITEMS ARE BID AS SPECIAL PRODUCTS
TO BE PROVIDED TO THE STATE OF TENNESSEE, THEN ALL SUCH ITEMS MUST BE
LISTED ON A SUPPLEMENT TO THE MOST CURRENT CATALOG, PRICE LISTS, OR
PRICE SCHEDULES WITH SPECIFIC CATALOG OR MODEL NUMBERS AND PRICES AND
ALL APPLICABLE ORDERING INFORMATION CLEARLY LISTED.

CATALOGS, PRICE LISTS, OR PRICE SCHEDULES SUBMITTED WILL BE EVALUATED
AND MAY BE ACCEPTED IN WHOLE, OR ACCEPTANCE MAY BE LIMITED TO SPECIFIC
ITEMS OR GROUPS OF ITEMS OR TO A SPECIFIED DOLLAR AMOUNT.

THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FURNISH THE CATALOGS, PRICE
LISTS, AND PRICE SCHEDULES UPON WHICH THE BID IS BASED TO USING
AGENCIES AND WHEN APPLICABLE TO LOCAL GOVERNMENT AGENCIES UPON REQUEST
AND BY DIRECT MAIL. THE PURCHASING DIVISION WILL NOT PARTICIPATE IN
THIS DISTRIBUTION, BUT MUST APPROVE THE CATALOGS, SUPPLEMENTS, PRICE
SCHEDULES PRIOR TO MAILING.

DELIVERY TIME (HOURS)

ALL ITEMS MUST BE DELIVERED WITHIN - 2 - HOURS AFTER RECEIPT OF A
PURCHASE ORDER APPLIED TO LOCATIONS ON PAGES 15 AND 16.

ITEMS ORDERED IN "BULK" QUANTITIES (CASE LOTS) OR MULTIPLES OF THE
SAME UNIT OF MEASURE; TO BE STOCKED BY THE AGENCY WILL BE DELIVERED
WITHIN 48 HOURS.

ORIGINAL EQUIPMENT MANUFACTURER'S PARTS

SHOULD AGENCIES REQUIRE "ORIGINAL EQUIPMENT MANUFACTURER'S" (OEM)
PARTS ONLY AND ITEM/PART IS NOT AVAILABLE FROM AN AWARDED VENDOR,
APPLICABLE PURCHASING PROCEDURES WITH SUBSTANTIATING DOCUMENTATION
MAINTAINED BY THE ORDERING LOCATION.
MINIMUM ORDER (EXEMPTION)

INDIVIDUAL ORDERS FOR LESS THAN $50.00 (FIFTY DOLLARS) ARE EXEMPT FROM
TWO (2) HOUR DELIVERY REQUIREMENT ON THIS CONTRACT.
USER AGENCIES WILL PURCHASE BY APPLICABLE PURCHASING PROCEDURES.

REPORTS (3RD QUARTER)

AT THE END OF THE THIRD (3RD) QUARTER OF THE CONTRACT TERM, THE
VENDOR/CONTRACTOR SHALL FURNISH THE PURCHASING DIVISION A REPORT OF
THE TOTAL MONETARY VALUE OF ORDERS RECEIVED AND SHIPMENTS MADE. IF
REQUESTED TO DO SO, THE VENDOR/CONTRACTOR WILL BE REQUIRED TO FURNISH
DEPARTMENT OF GENERAL SERVICES, PURCHASING DIVISION, WITH A SUMMARY
BY ITEM OF THE TOTAL PURCHASES MADE UNDER THE CONTRACT.

PURCHASE ORDER RELEASE (SWC)

ORDERS FOR SERVICES OR SUPPLIES THAT ARE INCLUDED ON STATEWIDE
CONTRACTS SHALL BE PREPARED BY AGENCIES ON DEPARTMENTAL PURCHASE
ORDERS AND FORWARDED DIRECTLY TO THE VENDOR/CONTRACTOR. THESE PURCHASE
ORDERS, WHEN RECEIVED BY THE VENDOR/CONTRACTOR, SERVE AS AUTHORIZATION
FOR SHIPMENT. ITEMS FROM DIFFERENT CONTRACTS MAY BE COMBINED ON A
SINGLE PURCHASE ORDER TO THE SAME VENDOR/CONTRACTOR TO MEET MINIMUM
ORDER REQUIREMENTS. LOCAL GOVERNMENT AGENCIES OR AUTHORIZED
CORPORATIONS, WHERE APPLICABLE, WILL ISSUE THEIR PURCHASE ORDER
RELEASES DIRECTLY TO THE VENDOR/CONTRACTOR(S).

BILLING INSTRUCTIONS
THE CONTRACTOR SHALL INVOICE THE STATE ONLY AFTER COMPLETION OF THE
WORK DESCRIBED IN THE PURCHASE ORDER/CONTRACT, AND AS REQUIRED BELOW
PRIOR TO ANY PAYMENT.

THE CONTRACTOR SHALL SUBMIT AN INVOICE, WITH ALL NECESSARY SUPPORTING
DOCUMENTATION, TO: STATE AGENCY BILLING ADDRESS

SUCH INVOICE SHALL CLEARLY AND ACCURATELY DETAIL THE FOLLOWING
REQUIRED INFORMATION.

INVOICE/REFERENCE NUMBER; (ASSIGNED BY THE CONTRACTOR)
INVOICE DATE;
CONTRACT AND/OR PURCHASE ORDER NUMBER; (ASSIGNED BY THE STATE)
ACCOUNT NAME; PROCURING STATE AGENCY AND DIVISION NAME
ACCOUNT/CUSTOMER NUMBER; (UNIQUELY ASSIGNED BY THE CONTRACTOR TO
THE ABOVE-REFERENCED ACCOUNT NAME;
CONTRACTOR NAME;
CONTRACTOR FEDERAL EMPLOYER IDENTIFICATION NUMBER OR SOCIAL
SECURITY NUMBER; (AS REFERENCED IN CONTRACT)
CONTRACTOR CONTACT (NAME, PHONE, AND/OR FAX FOR THE INDIVIDUAL TO
CONTACT WITH BILLING QUESTIONS);
CONTRACTOR REMITTANCE ADDRESS;
DESCRIPTION OF DELIVERED ITEM OR SERVICE; AND
TOTAL AMOUNT DUE FOR DELIVERED ITEM OR SERVICE.

THE CONTRACTOR UNDERSTANDS AND AGREES THAT THE INVOICE SHALL;

INCLUDE ONLY CHARGES FOR SERVICE DESCRIBED IN CONTRACT OR PURCHASE
ORDER AND IN ACCORDANCE WITH PAYMENT TERMS AND CONDITIONS SET FORTH
IN CONTRACT OR PURCHASE ORDER;

NOT INCLUDE ANY FUTURE WORK BUT WILL ONLY BE SUBMITTED FOR
COMPLETED SERVICE; AND

NOT INCLUDE SALES TAX OR SHIPPING CHARGES (UNLESS OTHERWISE
STIPULATED IN THE CONTRACT OR PURCHASE ORDER).

THE CONTRACTOR AGREES THAT TIMEFRAME FOR PAYMENT (AND ANY DISCOUNTS)
BEGINS WHEN THE STATE IS IN RECEIPT OF A CORRECT INVOICE MEETING THE
MINIMUM REQUIREMENTS ABOVE.

PAYMENT

IT SHALL BE THE RESPONSIBILITY OF THE "BILL TO" AGENCY TO MAKE
PAYMENT. ANY QUESTIONS CONCERNING PAYMENT SHOULD BE ADDRESSED TO THE
"BILL TO" AGENCY LISTED IN THE TOP, RIGHT SIDE OF THE PURCHASE ORDER,
NOT THE PURCHASING DIVISION.

PURCHASES BY LOCAL GOVERNMENT AND AUTHORIZED NON-PROFIT AGENCIES

THE PURPOSE OF THIS INVITATION TO BID IS TO ESTABLISH A SOURCE OR
SOURCES OF SUPPLY FOR ALL STATE AGENCIES, LOCAL GOVERNMENTAL AGENCIES
WITHIN THE GEOGRAPHIC LIMITS OF THE STATE OF TENNESSEE, AND ANY
CORPORATION WHICH IS EXEMPTED FROM TAXATION UNDER 26 U.S.C. SECTION
501 (C) (3) AS AMENDED AND WHICH CONTRACTS WITH THE DEPARTMENT OF
MENTAL HEALTH AND MENTAL RETARDATION TO PROVIDE SERVICES TO THE
PUBLIC (TCA 33-2-401). PURCHASES BY LOCAL GOVERNMENTAL AGENCIES AND
AUTHORIZED CORPORATIONS ARE OPTIONAL WITH THOSE AGENCIES AND
CORPORATIONS AND OFFERS TO SELL TO LOCAL GOVERNMENTAL AGENCIES ARE
OPTIONAL WITH THE BIDDER.
INDICATE IF YOUR OFFER IS ALSO EXTENDED TO LOCAL GOVERNMENTAL AGENCIES
IN THE SPACE PROVIDED BELOW. INITIAL IF YES.

_____________ BID OFFERS ARE EXTENDED TO LOCAL GOVERNMENTAL AGENCIES.

ALL CATALOGS SHALL INCLUDE REPLACEMENT PARTS FOR FORD, GENERAL MOTORS,
CHRYSLER AND NISSAN VEHICLES.

ALL PARTS MUST MEET OEM MINIMUMS. ALL BRAKE PARTS/COMPONENTS AND ALL
FILTER PRODUCTS MUST BE BID FROM A FULL LINE MAJOR MANUFACTURER OF
PREMIUM QUALITY AND IDENTIFIED ON THE PACKAGING AND/OR THE PRODUCT
WITH THE MANUFACTURER'S PART NUMBER/SYMBOL SIGNIFYING PREMIUM QUALITY.

THE STATE IS SEEKING A SINGLE PERCENT DISCOUNT FOR EACH LINE.
MULTIPLE PERCENTAGES QUOTED ON A LINE WILL RESULT IN REJECTION OF
YOUR BID.


********* PLEASE NOTE ****** PLEASE NOTE ****** PLEASE NOTE *********
** **
** **
** ATTACH ALL VENDOR LOCATIONS WITH COMPLETE **
** ADDRESSES WITH YOUR BID. **
** **
** **
*********************************************************************

STORE LOCATIONS MUST BE WITHIN 40 MILES OF ALL 22 TDOT GARAGES.
INCLUDE ADDRESSES OF STORE LOCATIONS SERVICING TDOT GARAGES.

TDOT REGION & DISTRICT GARAGES


GARAGE NO. STREET ADDRESS CITY ZIP
---------- -------------- ---- ---

REGION I 7345 REGION LANE KNOXVILLE 37914
DISTRICT 11 3213 N. ROAN STREET JOHNSON CITY 37602
DISTRICT 12 1825 STATE STREET MORRISTOWN 37814
DISTRICT 13 COSBY HWY. NEWPORT 37821
DISTRICT 14 1600 APPALACHIAN HWY. LAFOLLETTE 37766
DISTRICT 16 1951 STATE STREET HARRIMAN 37748


REGION II 4005 CROMWELL ROAD CHATTANOOGA 37422
DISTRICT 22 HWY. 127 DUNLAP 37327
DISTRICT 23 HWY. 127 SOUTH CROSSVILLE 38557
DISTRICT 24 FERRELL DRIVE COOKEVILLE 38501
DISTRICT 25 HWY. 55 TULLAHOMA 37388


REGION III 6601 CENTENNIAL BLVD. NASHVILLE 37209
DISTRICT 32 1215A HARTSVILLE PIKE GALLATIN 37066
DISTRICT 33 1918 GUTHRIE HWY. CLARKSVILLE 37040
DISTRICT 34 2099 FAYETTEVILLE HWY. BELFAST 37019
DISTRICT 35 10241 HWY. 70 EAST MCEWEN 37101
DISTRICT 36 113 NORTH LOCUST LAWRENCEBURG 38464


REGION IV 300 BENCHMARK PLACE JACKSON 38301
DISTRICT 41 15600 HIGHLAND DR. NORTH MCKENZIE 38201
DISTRICT 42 HWY. 211 NEWBERN 38059
DISTRICT 43 OLD HWY. 45 SOUTH BETHEL SPRINGS 38315
DISTRICT 45 12077 HWY. 70 ARLINGTON 38002