BIDS REQUESTED ON STANDARD STATE SPECIFICATIONS

UNIT PRICE BIDS ARE REQUESTED ON PRODUCTS OR SERVICES THAT EQUAL OR
EXCEED THE SPECIFICATIONS LISTED. THE ABSENCE OF DETAILED
SPECIFICATIONS OR THE OMISSION OF DETAIL DESCRIPTION SHALL BE
RECOGNIZED AS MEANING THAT ONLY THE BEST COMMERCIAL PRACTICES ARE TO
PREVAIL AND THAT ONLY FIRST QUALITY MATERIALS AND WORKMANSHIP ARE TO
BE USED. ALL INTERPRETATIONS OF SPECIFICATIONS SHALL BE MADE FROM
THIS STATEMENT. IT IS UNDERSTOOD THAT THE SPECIFICATIONS OR
REFERENCES TO AVAILABLE SPECIFICATIONS SHALL BE SUFFICIENT TO MAKE THE
TERMS OF SUCH SPECIFICATIONS BINDING ON THE VENDOR/CONTRACTOR.
BIDDERS MUST SUBMIT FOR BID EVALUATION APPLICABLE CUTS, SKETCHES,
DESCRIPTIVE LITERATURE, AND TECHNICAL SPECIFICATIONS COVERING THE
PRODUCT OFFERED, WHEN APPLICABLE. REFERENCE TO LITERATURE SUBMITTED
PREVIOUSLY WILL NOT SATISFY THIS REQUIREMENT.

FIRM BID PRICE PERIOD (PRICE INCREASE ALLOWED AFTER TIMEFRAME)

PRICES QUOTED SHALL BE FIRM FOR 365 DAYS FOLLOWING THE DATE
OF THE AWARD, EXCEPT THE STATE SHALL BE ADVISED OF, AND RECEIVE THE
BENEFIT OF, ANY PRICE DECREASE IN EXCESS OF FIVE (5) PERCENT
AUTOMATICALLY. THE VENDOR/CONTRACTOR MUST PROVIDE WRITTEN PRICE
REDUCTION INFORMATION WITHIN TEN (10) DAYS OF ITS EFFECTIVE DATE.

REQUESTS FOR PRICE CHANGES BASED ON VENDOR/CONTRACTOR'S COST
(REFERENCE LINES 00001 THROUGH 00035)
WRITTEN REQUESTS FOR PRICE CHANGES IN TERM CONTRACTS AFTER THE FIRM
PRICE PERIOD SHALL BE SUBMITTED IN WRITING TO THE DEPARTMENT OF
GENERAL SERVICES PURCHASING DIVISION. ANY INCREASE SHALL BE BASED ON
THE VENDOR/CONTRACTOR'S ACTUAL COST INCREASE ONLY, AS SHOWN IN WRITTEN
DOCUMENTATION. ALL REQUESTS FOR PRICE INCREASES MUST BE IN WRITING,
MUST NOT CONSTITUTE INCREASES IN PROFIT AND MUST CONTAIN DATA
ESTABLISHING OR SUPPORTING THE GENERAL OR INDUSTRY WIDE NATURE OF THE
CHANGE. AT THE OPTION OF THE STATE, (1) THE REQUEST MAY BE GRANTED,
(2) THE CONTRACT MAY BE CANCELED AND AWARDED TO THE NEXT LOWEST
RESPONSIVE AND RESPONSIBLE BIDDER WHOSE BID MEETS THE REQUIREMENTS
AND CRITERIA SET FORTH IN THE INVITATION TO BID, (3) THE COMMODITY/
SERVICE MAY BE READVERTISED FOR AWARD AND SUBSEQUENT CANCELLATION, OR
(4) CONTINUE THE CONTRACT WITHOUT CHANGE.

THE PURCHASING DIVISION WILL ACCEPT OR REJECT ALL SUCH WRITTEN
REQUESTS WITHIN THIRTY (30) WORKING DAYS OF THE DATE OF RECEIPT. IF
APPROVED, THE PURCHASING DIVISION WILL NOTIFY THE CONTRACTOR OF THE
DATE THE INCREASE WILL BE EFFECTIVE. CONTRACTORS MUST HONOR ALL
PURCHASE ORDERS DATED UP TO THIRTY (30) DAYS SUBSEQUENT TO THE PRICE
CHANGE REQUEST AT THE ORIGINAL PRICE. CONTRACTORS SHALL REPORT PRICE
DECREASES IMMEDIATELY UPON RECEIPT OF THE DECREASE, AND THE STATE
SHALL RECEIVE PROPORTIONATE PRICE REDUCTIONS.

APPROVAL OF PRICE INCREASES

PRICE INCREASES, WHEN GRANTED, WILL BE EFFECTIVE ON THE FIRST OF THE
FOLLOWING MONTH. NO INCREASE SHALL BE EFFECTIVE UNTIL APPROVED.
APPROVAL OF ANY PRICE INCREASE RENEWS THE FIRM PRICE PERIOD.

PRICE INCREASE REJECTION

WHEN THE STATE REJECTS A REQUEST FOR A PRICE INCREASE, THE
VENDOR/CONTRACTOR WILL BE NOTIFIED OF THE STATE'S INTENTION PRIOR TO
THE FIRST OF THE FOLLOWING MONTH. AT THE OPTION OF THE STATE (1) THE
CONTRACT MAY BE CANCELLED AND AWARDED TO THE NEXT LOWEST RESPONSIVE
AND RESPONSIBLE BIDDER WHOSE BID MEETS THE REQUIREMENTS AND CRITERIA
SET FORTH IN THE INVITATION TO BID, (2) THE COMMODITY/SERVICE MAY BE
READVERTISED FOR AWARD AND SUBSEQUENT CANCELLATION, OR (3) CONTINUE
THE CONTRACT WITHOUT CHANGE.

REQUESTS FOR PRICE CHANGES BASED ON CATALOG PRICE LISTS
(REFERENCE LINE 00036)
WRITTEN REQUESTS FOR PRICE CHANGES ON TERM CONTRACTS BASED ON CATALOG
OR PRICE LISTS MAY BE SUBMITTED IN WRITING AFTER THE FIRM PRICE
PERIOD. THE REQUEST MUST INCLUDE COPIES OF OLD AND NEW PRICE LISTS
THAT REFLECT A CHANGE IN THE CONTRACTOR'S COST AND APPLY TO ALL
CUSTOMERS. ALL REQUESTS FOR PRICE INCREASES MUST BE IN WRITING, MUST
NOT CONSTITUTE INCREASES IN PROFIT, AND MUST CONTAIN DATA ESTABLISHING
OR SUPPORTING THE GENERAL OR INDUSTRY WIDE NATURE OF THE CHANGE. AT
THE OPTION OF THE STATE, (1) THE REQUEST MAY BE GRANTED, (2) THE
CONTRACT MAY BE CANCELLED AND AWARDED TO THE NEXT LOWEST RESPONSIVE
AND RESPONSIBLE BIDDER WHOSE BID MEETS THE REQUIREMENTS AND CRITERIA
SET FORTH IN THE INVITATION TO BID, (3) THE COMMODITY/SERVICE MAY BE
READVERTISED FOR AWARD AND SUBSEQUENT CANCELLATION OR (4) CONTINUE THE
CONTRACT WITHOUT CHANGE.

THE PURCHASING DIVISION WILL ACCEPT OR REJECT ALL SUCH WRITTEN
REQUESTS WITHIN THIRTY (30) WORKING DAYS OF THE DATE OF RECEIPT. IF
APPROVED, THE PURCHASING DIVISION WILL NOTIFY THE CONTRACTOR OF THE
DATE THE INCREASE WILL BE EFFECTIVE. CONTRACTORS MUST HONOR ALL
PURCHASE ORDERS DATED UP TO THIRTY (30) DAYS SUBSEQUENT TO THE PRICE
CHANGE REQUEST AT THE ORIGINAL PRICE. CONTRACTORS SHALL REPORT PRICE
DECREASES IMMEDIATELY UPON RECEIPT OF THE DECREASE, AND THE STATE
SHALL RECEIVE PROPORTIONATE PRICE REDUCTIONS.

APPROVAL OF PRICE INCREASES

PRICE INCREASES, WHEN GRANTED, WILL BE EFFECTIVE ON THE FIRST OF THE
FOLLOWING MONTH AND WILL BE PUBLISHED IN THE PURCHASING CATALOG ISSUED
DURING THE LAST WEEK OF EACH MONTH. NO INCREASE SHALL BE EFFECTIVE
UNTIL APPROVED AND PUBLISHED. APPROVAL OF ANY PRICE INCREASE RENEWS
THE FIRM PRICE PERIOD.

PRICE INCREASE REJECTION

WHEN THE STATE REJECTS A REQUEST FOR A PRICE INCREASE, THE
VENDOR/CONTRACTOR WILL BE NOTIFIED OF THE STATES INTENTION PRIOR TO
THE FIRST OF THE FOLLOWING MONTH. AT THE OPTION OF THE STATE, (1) THE
CONTRACT MAY BE CANCELLED AND AWARDED TO THE NEXT LOWEST RESPONSIVE
AND RESPONSIBLE BIDDER WHOSE BID MEETS THE REQUIREMENTS AND CRITERIA
SET FORTH IN THE INVITATION TO BID, (2) THE COMMODITY/SERVICE MAY BE
READVERTISED FOR AWARD AND SUBSEQUENT CANCELLATION, OR (3) CONTINUE
THE CONTRACT WITHOUT CHANGE.

DELIVERY TIME (DAYS)

ALL ITEMS MUST BE DELIVERED WITHIN APPROXIMATELY 3 DAYS AFTER
RECEIPT OF A PURCHASE ORDER.

MINIMUM ORDER (EXEMPTION)

INDIVIDUAL ORDERS FOR LESS THAN $100.00.
ARE EXEMPT FROM PURCHASE FROM THIS CONTRACT.
USER AGENCIES WILL PURCHASE BY APPLICABLE PURCHASING PROCEDURES.

RETURN GOODS POLICY FOR WARRANTY MATTERS

ALL COSTS ASSOCIATED WITH THE RETURN OF GOODS FOR REPAIR AND/OR
REPLACEMENT UNDER WARRANTY SHALL BE DONE AT THE EXPENSE OF THE VENDOR.

STATE CONTRACT ADMINISTRATOR

QUESTIONS OR PROBLEMS ARISING FROM BID PROCEDURES OR SUBSEQUENT ORDER
AND DELIVERY PROCEDURES SHOULD BE DIRECTED TO:

STATE OF TENNESSEE
DEPARTMENT OF GENERAL SERVICES, PURCHASING DIVISION
312 ROSA L. PARKS AVENUE
3RD FLOOR WILLIAM R. SNODGRASS TN TOWER
NASHVILLE, TN 37243-0557

TO THE ATTENTION OF THE BUYER LISTED ON THE FACE OF THE
INVITATION TO BID.

PURCHASE ORDER RELEASE (SWC)

ORDERS FOR SERVICES OR SUPPLIES THAT ARE INCLUDED ON STATEWIDE
CONTRACTS SHALL BE PREPARED BY AGENCIES ON DEPARTMENTAL PURCHASE
ORDERS AND FORWARDED DIRECTLY TO THE VENDOR/CONTRACTOR. THESE PURCHASE
ORDERS, WHEN RECEIVED BY THE VENDOR/CONTRACTOR, SERVE AS AUTHORIZATION
FOR SHIPMENT. ITEMS FROM DIFFERENT CONTRACTS MAY BE COMBINED ON A
SINGLE PURCHASE ORDER TO THE SAME VENDOR/CONTRACTOR TO MEET MINIMUM
ORDER REQUIREMENTS. LOCAL GOVERNMENT AGENCIES OR AUTHORIZED
CORPORATIONS, WHERE APPLICABLE, WILL ISSUE THEIR PURCHASE ORDER
RELEASES DIRECTLY TO THE VENDOR/CONTRACTOR(S).

BILLING INSTRUCTIONS
THE CONTRACTOR SHALL INVOICE THE STATE ONLY AFTER COMPLETION OF THE
WORK DESCRIBED IN THE PURCHASE ORDER/CONTRACT, AND AS REQUIRED BELOW
PRIOR TO ANY PAYMENT.

THE CONTRACTOR SHALL SUBMIT AN INVOICE, WITH ALL NECESSARY SUPPORTING
DOCUMENTATION, TO: STATE AGENCY BILLING ADDRESS

SUCH INVOICE SHALL CLEARLY AND ACCURATELY DETAIL THE FOLLOWING
REQUIRED INFORMATION.

INVOICE/REFERENCE NUMBER; (ASSIGNED BY THE CONTRACTOR)
INVOICE DATE;
CONTRACT AND/OR PURCHASE ORDER NUMBER; (ASSIGNED BY THE STATE)
ACCOUNT NAME; PROCURING STATE AGENCY AND DIVISION NAME
ACCOUNT/CUSTOMER NUMBER; (UNIQUELY ASSIGNED BY THE CONTRACTOR TO
THE ABOVE-REFERENCED ACCOUNT NAME;
CONTRACTOR NAME;
CONTRACTOR FEDERAL EMPLOYER IDENTIFICATION NUMBER OR SOCIAL
SECURITY NUMBER; (AS REFERENCED IN CONTRACT)
CONTRACTOR CONTACT (NAME, PHONE, AND/OR FAX FOR THE INDIVIDUAL TO
CONTACT WITH BILLING QUESTIONS);
CONTRACTOR REMITTANCE ADDRESS;
DESCRIPTION OF DELIVERED ITEM OR SERVICE; AND
TOTAL AMOUNT DUE FOR DELIVERED ITEM OR SERVICE.

THE CONTRACTOR UNDERSTANDS AND AGREES THAT THE INVOICE SHALL;

INCLUDE ONLY CHARGES FOR SERVICE DESCRIBED IN CONTRACT OR PURCHASE
ORDER AND IN ACCORDANCE WITH PAYMENT TERMS AND CONDITIONS SET FORTH
IN CONTRACT OR PURCHASE ORDER;

NOT INCLUDE ANY FUTURE WORK BUT WILL ONLY BE SUBMITTED FOR
COMPLETED SERVICE; AND

NOT INCLUDE SALES TAX OR SHIPPING CHARGES (UNLESS OTHERWISE
STIPULATED IN THE CONTRACT OR PURCHASE ORDER).

THE CONTRACTOR AGREES THAT TIMEFRAME FOR PAYMENT (AND ANY DISCOUNTS)
BEGINS WHEN THE STATE IS IN RECEIPT OF A CORRECT INVOICE MEETING THE
MINIMUM REQUIREMENTS ABOVE.

PAYMENT

IT SHALL BE THE RESPONSIBILITY OF THE "BILL TO" AGENCY TO MAKE
PAYMENT. ANY QUESTIONS CONCERNING PAYMENT SHOULD BE ADDRESSED TO THE
"BILL TO" AGENCY LISTED IN THE TOP, RIGHT SIDE OF THE PURCHASE ORDER,
NOT THE PURCHASING DIVISION.

CANCELLATION

TERMINATION FOR CONVENIENCE: THE STATE MAY TERMINATE THIS CONTRACT
WITHOUT CAUSE. SAID TERMINATION SHALL NOT BE DEEMED A BREACH OF
CONTRACT BY THE STATE. THE STATE SHALL GIVE THE VENDOR/CONTRACTOR AT
LEAST NINETY (90) DAYS WRITTEN NOTICE BEFORE THE EFFECTIVE CANCELATION
DATE.
THE VENDOR/CONTRACTOR SHALL BE ENTITLED TO RECEIVE COMPENSATION FOR
GOODS SHIPPED OR SERVICES SATISFACTORILY COMPLETED AS OF THE
CANCELATION DATE, BUT IN NO EVENT SHALL THE STATE BE LIABLE TO THE
VENDOR/CONTRACTOR FOR COMPENSATION FOR ANY GOODS OR SERVICES WHICH
HAVE NOT BEEN RENDERED.
UPON SUCH TERMINATION, THE VENDOR/CONTRACTOR SHALL HAVE NO RIGHT TO
ANY ACTUAL GENERAL, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR ANY OTHER
CLAIMS WHATSOEVER OF ANY DESCRIPTION OR AMOUNT.

TERMINATION FOR CAUSE: IF THE VENDOR/CONTRACTOR FAILS TO FULFILL ITS
OBLIGATIONS UNDER THIS CONTRACT IN A TIMELY OR PROPER MANNER, OR IF
THE VENDOR/CONTRACTOR VIOLATES ANY TERMS OF THIS CONTRACT, THE STATE
SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE THE CONTRACT UPON
WRITTEN NOTICE OF INTENT TO CANCEL. THE STATE SHALL HAVE THE RIGHT TO
WITHHOLD PAYMENT IN EXCESS OF FAIR COMPENSATION FOR COMPLETED
SERVICES. NOTWITHSTANDING THE ABOVE, THE CONTRACTOR SHALL NOT BE
RELIEVED OF LIABILITY TO THE STATE FOR DAMAGES SUSTAINED BY VIRTUE OF
ANY BREACH OF THIS CONTRACT BY THE CONTRACTOR.

AT THE END OF ANY FISCAL YEAR ANY CONTRACT MAY BE CANCELED BY THE
STATE WITHOUT NOTICE, IN THE EVENT THAT FUNDS TO SUPPORT THE CONTRACT
BECOME UNAVAILABLE.

THE VENDOR/CONTRACTOR WILL BE REQUIRED TO HONOR ALL PURCHASE ORDERS
THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE TERMINATION, IF
RECEIVED BY THE VENDOR/CONTRACTOR WITHIN A PERIOD OF THIRTY (30) DAYS
FOLLOWING THE DATE OF TERMINATION.

PURCHASES BY LOCAL GOVERNMENT AND AUTHORIZED NON-PROFIT AGENCIES

THE PURPOSE OF THIS INVITATION TO BID IS TO ESTABLISH A SOURCE OR
SOURCES OF SUPPLY FOR ALL STATE AGENCIES, LOCAL GOVERNMENTAL AGENCIES
WITHIN THE GEOGRAPHIC LIMITS OF THE STATE OF TENNESSEE, AND ANY
CORPORATION WHICH IS EXEMPTED FROM TAXATION UNDER 26 U.S.C. SECTION
501 (C) (3) AS AMENDED AND WHICH CONTRACTS WITH THE DEPARTMENT OF
MENTAL HEALTH AND MENTAL RETARDATION TO PROVIDE SERVICES TO THE
PUBLIC (TCA 33-2-401). PURCHASES BY LOCAL GOVERNMENTAL AGENCIES AND
AUTHORIZED CORPORATIONS ARE OPTIONAL WITH THOSE AGENCIES AND
CORPORATIONS AND OFFERS TO SELL TO LOCAL GOVERNMENTAL AGENCIES ARE
OPTIONAL WITH THE BIDDER.
INDICATE IF YOUR OFFER IS ALSO EXTENDED TO LOCAL GOVERNMENTAL AGENCIES
IN THE SPACE PROVIDED BELOW. INITIAL IF YES.

_____________ BID OFFERS ARE EXTENDED TO LOCAL GOVERNMENTAL AGENCIES.

WARRANTY PERIOD

BIDDER SHALL INDICATE THEIR STANDARD WARRANTY PERIOD

________________________________________________________

________________________________________________________

RETURN GOODS POLICY

ALL COSTS ASSOCIATED WITH THE RETURN OF GOODS FOR REPAIR AND/OR
REPLACEMENT UNDER WARRANTY SHALL BE DONE AT THE EXPENSE OF THE VENDOR.
BIDDER SHALL INDICATE BELOW THEIR STANDARD RETURN GOODS POLICY.

______________________________________________________________

______________________________________________________________

VENDOR CONTRACT ADMINISTRATOR (LISTING)

NAME: ________________________________________

TITLE: ________________________________________

FIRM: ________________________________________

ADDRESS: ________________________________________

________________________________________

PHONE: ________________________________________

FAX: ________________________________________

EMAIL: ________________________________________