TERM OF CONTRACT

THE ANTICIPATED EFFECTIVE AND EXPIRATION DATES ARE SHOWN ON THE FACE
OF THE SOLICITATION WITH - 3 - OPTIONS TO EXTEND FOR A PERIOD OF 12
MONTHS EACH BY THE STATE. IT IS UNDERSTOOD AND AGREED THAT THE STATE
RESERVES THE RIGHT TO EXTEND THE CONTRACT PERIOD OF TERM CONTRACTS
RESULTING FROM THIS SOLICITATION 180 DAYS BEYOND NORMAL EXPIRATION
DATE OF SUCH CONTRACT. PROVIDED, HOWEVER, IN NO EVENT SHALL THE
MAXIMUM TERM OF A CONTRACT EXCEED A TOTAL OF 60 MONTHS.

COPIERS RENTED IN YEAR (1) OF THE RESULTING CONTRACTS SHOULD BE
RETURNED AT THE END OF THE 36 MONTHS MAXIMUM.

COPIERS RENTED IN YEAR (2) OF THE RESULTING CONTRACTS SHOULD BE
RETURNED AT THE END OF THE 36 MONTHS MAXIMUM.

COPIERS RENTED IN YEAR (3) OF THE RESULTING CONTRACTS SHOULD BE
RETURNED AT THE END OF THE CONTRACT TERM (24 MONTHS MAXIMUM).

NO NEW COPIERS MAY BE RENTED IN YEAR (4) FROM THE RESULTING CONTRACTS,
(AFTER THE 36TH MONTH).

YEAR (4) IS FOR MAINTENANCE AND SUPPLIES ONLY.



VOLUME, MULTI-YEAR

THE TOTAL PURCHASES OF ANY INDIVIDUAL ITEM ON THE CONTRACT ARE NOT
KNOWN. THE PURCHASING DIVISION HAS ATTEMPTED TO GIVE AN ACCURATE
ESTIMATE OF PROBABLE PURCHASES OF EACH ITEM FROM THE CURRENT CONTRACT
PERIOD AND PROJECTED ESTIMATES FOR THE NEW CONTRACT PERIOD. THE
PURCHASING DIVISION DOES NOT GUARANTEE THAT THE STATE WILL BUY ANY OR
ALL ESTIMATED AMOUNTS OF ANY SPECIFIED ITEM OR ANY TOTAL AMOUNT.

1ST 12 MONTHS $ 5,801,534.75 COPIER RENTAL, MAINTENANCE & SUPPLIES
2ND 12 MONTHS $ 5,164,031.81 COPIER RENTAL, MAINTENANCE & SUPPLIES
3RD 12 MONTHS $ 5,726,815.23 COPIER RENTAL, MAINTENANCE & SUPPLIES
4TH 12 MONTHS $ 2,430,570.73 (NO NEW COPIER RENTALS)
YEAR 4, MAINTENANCE AND SUPPLIES

CURRENT CONTRACT PERIOD FY 04/01/02 - 08/01/05 $19,122,952.52

CONTRACTOR WILL ONLY BE PAID FOR SERVICES RENDERED HEREUNDER PURSUANT
TO PURCHASE ORDER RELEASES ISSUED TO CONTRACTOR FROM THE STATE.
CONTRACTOR IS NOT ENTITLED TO BE PAID THE MAXIMUM LIABILITY FOR ANY
ONE YEAR UNDER THE CONTRACT OR ANY EXTENSIONS OF THE CONTRACT FOR WORK
NOT REQUESTED BY THE STATE. MAXIMUM LIABILITY REPRESENTS AVAILABLE
FUNDS FOR PAYMENT TO CONTRACTOR AND DOES NOT GUARANTEE PAYMENT OF ANY
SUCH FUNDS TO THE CONTRACTOR PER YEAR UNDER THIS CONTRACT UNLESS THE
STATE REQUESTS WORK AND CONTRACTOR PERFORMS SAID WORK. THE STATE IS
UNDER NO OBLIGATION TO REQUEST WORK FROM CONTRACTOR IN ANY SPECIFIC
DOLLAR AMOUNTS PER YEAR UNDER THIS CONTRACT AND THE STATE MAY NOT
REQUEST ANY WORK AT ALL FROM CONTRACTOR DURING ONE YEAR PERIOD.
DELIVERY TIME (ON-TIME)

THE CONTRACTOR SHALL BE REQUIRED TO MAINTAIN OR TO HAVE AVAILABLE FOR
HIS OWN USE PERSONNEL, EQUIPMENT, AND SUPPLIES SUFFICIENT TO PERFORM
"ON-TIME" AS SPECIFIED IN THIS INVITATION TO BID.

FIXED BID PRICE FOR CONTRACT PERIOD (NO PRICE INCREASE ALLOWED)

BID PRICES MUST BE FIXED FOR THE TERM OF THE CONTRACT, EXCEPT THE
STATE SHALL BE ADVISED OF AND RECEIVE THE BENEFIT OF ANY PRICE
DECREASE IN EXCESS OF FIVE (5) PERCENT AUTOMATICALLY. THE
VENDOR/CONTRACTOR MUST PROVIDE WRITTEN PRICE REDUCTION INFORMATION
WITHIN TEN (10) DAYS OF ITS EFFECTIVE DATE.

FREIGHT F.O.B. STATE AND LOCAL GOVERNMENT AGENCIES

ALL QUOTATIONS SHALL BE F.O.B. DESTINATION. THE TERM F.O.B.
DESTINATION SHALL MEAN DELIVERED AND UNLOADED ONTO THE DESIGNATED
RECIEVING DOCK OF ANY STATE AGENCY AND, WHEN APPLICABLE, ANY LOCAL
GOVERNMENT AGENCY OR AUTHORIZED CORPORATION WITHIN THE STATE OF
TENNESSEE, AND PLACED IN THE SPECIFIED ROOM WITH ALL CHARGES FOR
TRANSPORTATION, UNLOADING AND INSIDE DELIVERY PREPAID BY THE
VENDOR/CONTRACTOR. THE BILL OF LADING SHALL HAVE "INSIDE DELIVERY"
INDICATED.
REPORTS

THE SUCCESSFUL BIDDER WILL BE REQUIRED TO SUBMIT YEARLY REPORTS
USING THE FORMAT ENCLOSED. REPORTS SHALL BE SUBMITTED NO LATER THAN
30 DAYS AFTER EACH 12 MONTH PERIOD. REPORTS TO BE SUBMITTED TO THE
BUYER LISTED ON THE FACE OF THE BID DOCUMENT.

REPORTS SHALL CONSIST OF:
1. YEARLY COPIER RENTAL PER LINE.

2. ADDITIONAL CLICK CHARGES PER YEAR, PER LINE.
CANCELLATION

TERMINATION FOR CONVENIENCE: THE STATE MAY TERMINATE THIS CONTRACT
WITHOUT CAUSE. SAID TERMINATION SHALL NOT BE DEEMED A BREACH OF
CONTRACT BY THE STATE. THE STATE SHALL GIVE THE VENDOR/CONTRACTOR AT
LEAST NINETY (90) DAYS WRITTEN NOTICE BEFORE THE EFFECTIVE CANCELATION
DATE.
THE VENDOR/CONTRACTOR SHALL BE ENTITLED TO RECEIVE COMPENSATION FOR
GOODS SHIPPED OR SERVICES SATISFACTORILY COMPLETED AS OF THE
CANCELATION DATE, BUT IN NO EVENT SHALL THE STATE BE LIABLE TO THE
VENDOR/CONTRACTOR FOR COMPENSATION FOR ANY GOODS OR SERVICES WHICH
HAVE NOT BEEN RENDERED.
UPON SUCH TERMINATION, THE VENDOR/CONTRACTOR SHALL HAVE NO RIGHT TO
ANY ACTUAL GENERAL, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR ANY OTHER
CLAIMS WHATSOEVER OF ANY DESCRIPTION OR AMOUNT.

TERMINATION FOR CAUSE: IF THE VENDOR/CONTRACTOR FAILS TO FULFILL ITS
OBLIGATIONS UNDER THIS CONTRACT IN A TIMELY OR PROPER MANNER, OR IF
THE VENDOR/CONTRACTOR VIOLATES ANY TERMS OF THIS CONTRACT, THE STATE
SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE THE CONTRACT UPON
WRITTEN NOTICE OF INTENT TO CANCEL. THE STATE SHALL HAVE THE RIGHT TO
WITHHOLD PAYMENT IN EXCESS OF FAIR COMPENSATION FOR COMPLETED
SERVICES. NOTWITHSTANDING THE ABOVE, THE CONTRACTOR SHALL NOT BE
RELIEVED OF LIABILITY TO THE STATE FOR DAMAGES SUSTAINED BY VIRTUE OF
ANY BREACH OF THIS CONTRACT BY THE CONTRACTOR.

AT THE END OF ANY FISCAL YEAR ANY CONTRACT MAY BE CANCELED BY THE
STATE WITHOUT NOTICE, IN THE EVENT THAT FUNDS TO SUPPORT THE CONTRACT
BECOME UNAVAILABLE.

THE VENDOR/CONTRACTOR WILL BE REQUIRED TO HONOR ALL PURCHASE ORDERS
THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE TERMINATION, IF
RECEIVED BY THE VENDOR/CONTRACTOR WITHIN A PERIOD OF THIRTY (30) DAYS
FOLLOWING THE DATE OF TERMINATION.

COPIER, RENTAL OF (SPECIFICATIONS)

PRICE QUOTED LINES 1 - 22,
SHALL BE INCLUSIVE OF ALL EXPENSES INCURRED BY VENDOR INCLUDING ALL
SPECIFICATIONS LISTED WITH EXCEPTION OF PAPER.
PAPER IS NOT CONSIDERED PART OF THIS CONTRACT.

A. DELIVERY TIME
THE CONTRACTOR SHALL BE REQUIRED TO MAINTAIN OR TO HAVE
AVAILABLE FOR HIS OWN USE PERSONNEL, EQUIPMENT AND SUPPLIES
SUFFICIENT TO PERFORM "ON-TIME" AS SPECIFIED WITHIN THIS
INVITATION TO BID. DELIVERY TIME FOR EQUIPMENT, INCLUDING COM-
PLETE INSTALLATION MUST BE NO MORE THAN SIXTY (60) DAYS.
DELIVERY TIME FOR ALL SUPPLIES MUST BE NO MORE THAN TWENTY-ONE
(21) DAYS AFTER RECEIPT OF A PURCHASE ORDER.

DELIVERY TIME (MUST BE FILLED IN BY THE BIDDER)

DELIVERY TO BE MADE WITHIN ____ DAYS AFTER RECEIPT OF PURCHASE
ORDER ON RENTAL EQUIPMENT (NOT TO EXCEED 60 DAYS).

DELIVERY TO BE MADE WITHIN ____ DAYS AFTER RECEIPT OF PURCHASE
ORDER ON SUPPLIES (NOT TO EXCEED 21 DAYS).

B. LOCAL AREA CONTACT
ALL BIDDERS MUST PROVIDE A TOLL FREE (1-800) NUMBER OR MUST
DESIGNATE A REPRESENTATIVE IN NASHVILLE TO HANDLE ANY PROBLEMS.
IF A LOCAL REPRESENTATIVE IS DESIGNATED THAT PERSON MUST BE
AUTHORIZED TO HANDLE BILLING PROBLEMS; LATE DELIVERIES; RESPOND TO
COMPLAINTS; OR ANY OTHER PROBLEMS THAT ARISE FROM THIS CONTRACT.

LOCAL AREA REPRESENTATIVE (MUST BE FILLED IN BY THE BIDDER)

NAME _______________________________________________
ADDRESS _______________________________________________
_______________________________________________
_______________________________________________
PHONE NO. (_____)________________________________________

OR TOLL FREE NUMBER (800) _________________________________

C. MACHINE MODIFICATION
COPIERS MUST BE BID IN ACCORDANCE WITH MACHINE SPECIFICATIONS
AS LISTED IN THIS INVITATION TO BID AND WILL BE VERIFIED FROM
CURRENTLY PUBLISHED LITERATURE FROM BUYER'S LABORATORY.
SPECIFICATION CHANGES OR ADDED ACCESSORIES NOT LISTED IN CURRENT
PUBLICATIONS MUSTS
DOCUMENTATION. NO MACHINE IS TO BE MODIFIED IN ORDER TO MEET
STATE SPECIFICATIONS.

BIDDERS SHOULD ENSURE THE ACCURACY OF ALL PUBLISHED INFORMATION.
IF AN ERROR EXISTS, IT MUST BE NOTED AND PROPERLY DOCUMENTED WITH
THE BID.

D. NEW EQUIPMENT, DEFINED:

NEW MACHINES ARE UNITS WHICH HAVE NOT BEEN USED PREVIOUSLY AND
ARE BEING ACTIVELY MARKETED BY THE VENDOR.
REFERENCE, BUYERS LABORATORY INC., COPIER MULTIFUCTIONAL
SPECIFICATION GUIDE.

CAPABILITY DEFINED: SHALL MEAN COPIER IS CAPABLE OF SAID FUNCTIONS
WITH ANY ADDITIONAL HARDWARE TO BE PROVIDED AT NO
ADDITIONAL COST TO THE STATE.

E. COPIERS VALUED AMOUNT:
SHOULD COPIER BE DESTROYED WHILE IN THE POSSESSION OF THE STATE,
WHETHER FIRE, THEFT, OR ACTS OF GOD. THE SAID VALUE OF THE COPIER
AT THE TIME OF THE OCCURANCE SHALL BE BASED UPON A 1/4 PER YEAR
DEPRECIATION SCHEDULE.
ORIGINAL PRICING OF EQUIPMENT WILL BE BASED ON THE MOST RECENT
ISSUE OF BUYERS LABORATORY PRICE INDEX.

F. RISK OF LOSS
DURING THE PERIOD THE MACHINES ARE IN TRANSIT OR POSSESSION
OF THE CARRIER UP TO AND INCLUDING THE DATE OF ACCEPTANCE BY THE
STATE, THE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL RISK OF LOSS
OR DAMAGE TO THE MACHINE. BASE COPIER AND ALL COMPONENTS ARE TO
BE SECURELY BOXED AND/OR PACKAGED FOR SHIPMENT IN ORDER TO PROVIDE
MAXIMUM PROTECTION DURING SHIPMENT.

G. TESTING
COPIER(S) MAY BE TESTED FOR EVALUATION AND MUST BE FURNISHED
WITHOUT CHARGE TO THE STATE WITHIN 10 DAYS FOLLOWING THE REQUEST.
COPIERS NOT PROVIDED, WHEN REQUESTED, MAY CONSIDER THE BID
NON-RESPONSIVE.

H. SERVICE
ALL BIDDERS ARE REQUIRED TO HAVE A TECHNICAL SERVICE ORGANIZATION
WHICH INCLUDES THE FOLLOWING:

- SERVICE REPRESENTATIVES MUST BE FULL-TIME EMPLOYEES OF
THE BIDDER OR DESIGNATED BY THE BIDDER AS HIS FULL-TIME
AUTHORIZED REPRESENTATIVE.

- SERVICE MUST BE AVAILABLE DURING NORMAL WORKING HOURS
(8:00 - 4:30), MONDAY THROUGH FRIDAY, EXCEPT NATIONAL
HOLIDAYS.

TOLL FREE TECHNICAL SUPPORT NUMBER _____________________________

- MAXIMUM RESPONSE TIME OF NO MORE THAN FOUR (4) WORKING
HOURS FOR ANY LOCATION WITHIN 30 MILES OF A SERVICE
CENTER.

- MAXIMUM RESPONSE TIME OF NO MORE THAN EIGHT (8) WORKING
HOURS FOR ANY LOCATION MORE THAN 30 MILES FROM A SERVICE
CENTER.

- ALL ADDITIONAL SERVICE CALLS BETWEEN INSPECTIONS SHALL BE
MADE AT NO CHARGE.

- PREVENTATIVE/SCHEDULED MAINTENANCE MUST BE BASED ON THE
SPECIFIC NEEDS OF THE INDIVIDUAL MACHINES AS DETERMINED
BY THE BIDDER AND MUST INCLUDE, BUT IS NOT LIMITED TO,
CLEANING, LUBRICATION, NECESSARY ADJUSTMENTS, AND
REPLACEMENT OF UNSERVICEABLE PARTS.

RESPONSE TIME SHALL BE DEFINED AS A SERVICE REPRESENTATIVE AT
THE AGENCY LOCATION. RESPONSE MADE BY TELEPHONE WILL NOT SATISFY
THIS REQUIREMENT.

BIDDERS MUST ATTACH A LIST OF ALL IN-STATE SERVICE LOCATIONS
AND PHONE NUMBER(S) FOR LOCATIONS WHICH ARE APPLICABLE TO THIS
CONTRACT.

IF THE COPIER CANNOT BE REPAIRED WITHIN 48 HOURS FROM THE
INITIAL SERVICE VISIT, THE CONTRACTOR MUST NOTIFY THE STATE
CONTRACT ADMINISTRATOR (GENERAL SERVICES, PURCHASING) IN WRITING
AND SEND BY FAX (615-741-0684) DETAILING THE NATURE OF THE
PROBLEM AND WHEN THE EQUIPMENT WILL BE OPERATIONAL. IF REPAIRS
CANNOT BE MADE WITHIN A REASONABLE AMOUNT OF TIME AS DETERMINED
BY THE STATE (DEPT. OF GENERAL SERVICES, PURCHASING DIVISION),
A LOANER OF EQUAL OR BETTER MACHINE SPECIFICATIONS MUST BE
DELIVERED AND SET-UP BY 4:30 PM THE FOLLOWING DAY.

I. OPERATOR TRAINING
THE VENDOR/CONTRACTOR SHALL PROVIDE, AT NO ADDITIONAL COST,
MATERIALS AND INSTRUCTIONS FOR THE TRAINING AND/OR RETRAINING OF
USERS OF INSTALLED EQUIPMENT TO INSURE EFFICIENT APPLICATION AND
USE. THIS INSTRUCTION IS TO BE PERFORMED IN-HOUSE AFTER
EQUIPMENT INSTALLATION AND PRIOR TO ACTUAL STATE OPERATION.

ONE TRAINING SESSION IS REQUIRED AT A TIME MUTUALLY AGREED UPON
BY THE VENDOR AND AGENCY.

J. MACHINE PERFORMANCE / ABUSE
MACHINES WHICH DEVELOP A TREND OF REQUIRING AN EXCESSIVE
NUMBER OF SERVICE CALLS SHALL BE REPORTED TO THE DEPARTMENT
OF GENERAL SERVICES, PURCHASING DIVISION FOR REVIEW.

ANY MACHINE DETERMINED BY THE DEPARTMENT OF GENERAL SERVICES,
PURCHASING DIVISION, TO BE UNSATISFACTORY SHALL BE REPLACED,
NOT REPAIRED, BY THE VENDOR WITHOUT LOSS OF CONTRACT TIME
AND WITHOUT INSTALLATION AND REMOVAL CHARGES. THE MACHINE
PERFORMANCE PERIOD WILL APPLY FOR THE ENTIRE TERM OF THE
CONTRACT PERIOD.

NOTIFICATION TO REPLACE A MACHINE WILL BE MADE IN WRITING FROM
THE STATE CONTRACT ADMINISTRATOR (DEPARTMENT OF GENERAL SERVICES,
PURCHASING DIVISION) NOT THE USING AGENCY.

ANY CLAIM OF MACHINE ABUSE MUST BE SENT IN WRITING TO THE
PURCHASING DIVISIONS' CONTRACT ADMINISTRATOR DETAILING THE
NATURE OF ABUSE. NO INVOICE SHOULD BE SENT TO THE USING
AGENCY WITHOUT APPROVAL FROM THE DEPARTMENT OF GENERAL
SERVICES, PURCHASING DIVISION.


K. COPY MACHINE SUPPLIES
ORIGINAL EQUIPMENT MANUFACTURER SUPPLIES ARE PREFERRED UNDER
THIS CONTRACT. HOWEVER, VENDORS MAY SUPPLY GENERICS BUT ARE
TOTALLY RESPONSIBILE FOR THE PERFORMANCE OF THESE PRODUCTS.
THESE SUPPLIES WILL BE A PART OF THE CONTRACT AWARD.

DUE TO THE NATURE OF THIS CONTRACT, NO PURCHASE ORDER IS
NEEDED TO OBTAIN CONSUMABLE SUPPLIES (EXCLUDING PAPER).
AGENCIES WILL CALL AWARDED VENDOR WHEN SUPPLIES ARE NEEDED.
NOTE: PAPER IS NOT CONSIDERED PART OF THIS CONTRACT.

ANY ABUSE OF SUPPLIES SHALL BE REPORTED BY THE DEALER TO THE
DEPARTMENT OF GENERAL SERVICES, PURCHASING DIVISIONS',
CONTRACT ADMINISTRATOR DETAILING THE NATURE OF THE ABUSE.
SUPPLY RECORDS WILL ALSO BE FORWARDED FOR REVIEW. IF ABUSE
IS APPARENT AND APPROVED BY THE PURCHASING DIVISION, THE
AGENCY WILL BE CHARGED FOR ANY USED SUPPLIES. SUPPLIES NOT
OPENED SHALL BE RETURNED TO THE DEALER.

NOTE: FOR CLARIFICATION PURPOSES *** STAPLE WIRE AND STAPLES ***
ARE CONSIDERED CONSUMABLE SUPPLY ITEMS AND MUST BE
FURNISHED AT NO CHARGE.

L. GEOGRAPHIC COVERAGE
BIDS MUST INCLUDE ALL 95 COUNTIES IN THE STATE OF TENNESSEE.
PARTIAL AREA COVERAGE IS NOT ACCEPTABLE.

M. TERMINATION CHARGES
THE STATE OF TENNESSEE SHALL NOT BE REQUIRED TO PAY ANY
TERMINATION CHARGES FOR EARLY CANCELLATION OF CONTRACTS.

N. PRICE QUOTED:
UTILIZING LINES 1 - 22 SHALL BE INCLUSIVE OF ALL INSTALLATION
AND REMOVAL EXPENSES.
THE CONTRACTOR(S) WILL BE REQUIRED TO PERFORM ALL EQUIPMENT
INSTALLATION AND VERIFY OPERATION OF ALL EQUIPMENT AT NO
ADDITIONAL EXPENSE TO THE STATE.

O. COPIER CONFIURATION - DIGITAL
DIGITAL COPIER CAN UTILIZE EITHER CCD (CHARGE-COUPLED DEVICE)
OR CIS (CONTRACT IMAGE SENSOR), BOTH ARE ACCEPTABLE.

P. PRODUCTIVITY PERFORMANCE

THE PRODUCTIVITY LEVEL SHALL NOT FALL BELOW 75% OF THE RATED
MULTICOPY GLASS SPEED WHEN ENGAGING THE DOCUMENT FEEDER.

FRACTIONS OF COPIES WILL BE ROUNDED UP OR DOWN AS NECESSARY
(ANYTHING ABOVE .50 ROUND UP, LESS THAN .50 ROUND DOWN).

EXAMPLE: THE SPECIFICATIONS CALL FOR A GLASS SPEED OF 25 COPIES
PER MINUTE. THE DOCUMENT FEEDER CAN NOT FALL BELOW
19 COPIES PER MINUTE.

NOTE: IF THE SPECIFICATIONS CALL FOR A GLASS SPEED OF 25
COPIES PER MINUTE AND YOU BID A MACHINE THAT IS 35
COPIES PER MINUTE, THE FEEDER SPEED WILL BE CALCULATED
AT THE ORIGINAL SPECIFICATION OF 25 COPIES PER MINUTE.

RENTALS BY VOLUME BRACKET

THE VOLUME LISTED BELOW IS OUR BEST ESTIMATE OF COPIERS THAT WILL BE
REPLACED DURING THIS CONTRACT. MOST UNITS WILL BE REPLACED WITHIN
FIRST YEAR. THESE FIGURES DO NOT REFLECT LOCAL AND NON-PROFIT UNITS
AND ARE ESTIMATES ONLY.

BRACKET TOTAL RENTALS, YEARLY
1 805

2A 499

2B 93

3 989

4A 132

4B 646

5 742

6 223

7 461

8 138

9 550

10A 104

10B 37

11A 255

11B 49

Q. CONNECTIVITY

THE FOLLOWING TECHNICAL, PERFORMANCE, AND MAINTENANCE REQUIREMENTS
APPLY TO ALL NETWORKABLE AND/OR ALL NETWORKED COPIERS LEASED UNDER THE
CONTRACT(S) ESTABLISHED UNDER SOLICITATION # 2054632 AND ALL
NETWORK COMPONENTS PROVIDED WITH THE COPIER:


1. THE COPIER, WHEN NETWORKED, MUST CONNECT TO THE STATE'S NETWORK
THROUGH AN INDUSTRY-STANDARD ETHERNET CONNECTION/NETWORK ADAPTER
PROVIDED, AT NO ADDITIONAL COST TO THE STATE OTHER THAN THE MONTHLY
COST BID FOR THE COPIER, WITH THE COPIER

2. THE NETWORK ADAPTER MUST BE INSTALLED BY THE CONTRACTOR AT NO
ADDITIONAL COST TO THE STATE. THIS INSTALLATION MUST NOT INCLUDE
ACTUAL CONNECTION OF THE COPIER TO THE STATE'S NETWORK OR THE
ASSIGNMENT OF AN ADDRESS ON THE STATE'S NETWORK FOR THE COPIER.

3. THE NETWORK ADAPTER MUST BE INSTALLED ONLY AT THE WRITTEN REQUEST
OF THE AGENCY LEASING/USING THE COPIER AND MUST BE DE-INSTALLED WHEN
REQUESTED BY THE AGENCY.

4. THE CONTRACTOR MUST PROVIDE THE STATE, AND MUST SECURE THE APPROVAL
OF THE STATE OF, THE INSTRUCTIONS TO BE FOLLOWED DURING ACTUAL
CONNECTION OF THE COPIER TO THE STATE'S NETWORK AND THE ASSIGNMENT OF
AN ADDRESS ON THE STATE'S NETWORK FOR THE COPIER.

5. THE COPIER, WHEN NETWORKED, MUST, FOR THE PURPOSES OF FULL AND
EFFICIENT PARTICIPATION IN THE STATE'S NETWORK, FULLY SUPPORT AND USE
TCP/IP (INCLUDING DHCP) AND SNMP.

6. THE CONTRACTOR MUST, AT NO ADDITIONAL COST TO THE STATE, MAINTAIN
THE NETWORK ADAPTER, WHEN INSTALLED, AS PART OF THE CONTRACTOR'S
REGULAR MAINTENANCE OF THE COPIER, AS REQUIRED UNDER THIS CONTRACT

7. THE COPIER, WHEN NETWORKED, MUST PROVIDE THE ABILITY FOR THE
COPIER FIRMWARE CONTROLLING THE COPIER'S NETWORKING CAPABILITY AND
OPERATIONS AND THE COPIER SOFTWARE CONTROLLING THE COPIER'S
NETWORKING CAPABILITY AND OPERATIONS AND THE COPIER MIDDLEWARE
CONTROLLING THE COPIER'S NETWORKING CAPABILITY AND OPERATIONS TO BE
UPGRADED AT THE COPIER, FOR THE PURPOSE OF MAINTAINING AND/OR
ENHANCING SECURITY ON THE STATE'S NETWORK.

8. THE CONTRACTOR MUST, WHEN REQUIRED BY THE STATE, UPGRADE AND/OR
ENHANCE, WITHIN 15 DAYS OF NOTIFICATION BY THE STATE AND AT NO
ADDITIONAL COST TO THE STATE, THE FIRMWARE AND/OR THE SOFTWARE
AND/OR THE MIDDLEWARE OF A NETWORKED OR NETWORKABLE COPIER TO
VERSIONS SPECIFIED BY THE STATE AS NECESSARY TO MAINTAIN AND/OR
ENHANCE SECURITY ON THE STATE'S NETWORK.

9. THE CONTRACTOR MUST, WITHIN 15 DAYS OF BECOMING AWARE OF SUCH
VULNERABILITIES, NOTIFY THE STATE OF VULNERABILITIES OF NETWORKED
COPIERS TO SECURITY THREATS THAT WILL POTENTIALLY AND MATERIALLY
IMPACT THE SECURITY OF THE STATE'S NETWORK, MUST PROVIDE THE STATE,
AT NO ADDITIONAL COST TO THE STATE, DETAILS OF THE CONTRACTOR'S PLANS
TO MITIGATE THESE VULNERABILITIES, AND, AT THE REQUEST OF THE STATE
AND AT NO ADDITIONAL COST TO THE STATE, MUST IMPLEMENT THESE PLANS FOR
ALL AFFECTED COPIERS.

10. THE CONTRACTOR MUST PROVIDE, WITH THE CONTRACTOR'S BID
SUBMITTED IN RESPONSE TO SOLICITATION # 2054632, ALL TECHNICAL
DOCUMENTATION REQUIRED BY THE STATE TO DETERMINE THAT THE COPIER
BID COMPLIES FULLY WITH THESE TECHNICAL, PERFORMANCE, AND
MAINTENANCE REQUIREMENTS

11. THE CONTRACTOR MUST PROVIDE, WITH THE CONTRACTOR'S BID
SUBMITTED IN RESPONSE TO SOLICITATION # 2054632, WRITTEN DETAILS
OF THE MANNER IN WHICH THE CONTRACTOR WILL COMPLY FULLY AND IN
A TIMELY MANNER WITH STATEMENTS #S 3, 4, 6, 8 AND 9 OF THESE
REQUIREMENTS

R. SCANNING

1. MUST BE ABLE TO PRINT AND SCAN FROM THE COPIER TO THE FTP SERVER.

2. MUST BE ABLE TO SCAN TO EMAIL.

S. THE STATE'S COMPUTING ENVIRONMENT

THE STATE'S TELECOMMUNICATIONS NETWORK PROVIDES CONNECTIVITY
THROUGHOUT THE STATE AMONG MORE THAN 35,000 DEVICES, INCLUDING
SERVERS, MICROCOMPUTERS, TERMINALS, THIN CLIENTS, PRINTERS AND
OTHER EQUIPMENT. THIS COMMUNICATIONS NETWORK SUPPORTS BOTH
TCP/IP AND SNA AND USES A WIDE AREA NETWORK, LOCAL AREA
NETWORKS AND DEDICATED SNA CIRCUITS. SERVERS INCLUDE INTEL
BASED PLATFORMS RUNNING NOVELL NETWARE, WINDOWS NT, WINDOWS
2000, WINDOWS NT TERMINAL SERVER EDITION AND CITRIX METAFRAME,
MINI-COMPUTERS RUNNING SUN SOLARIS, ONE MAINFRAME IBM ZSERIES
COMPUTER RUNNING Z/OS AND ZVM/ZLINUX, AND SEVERAL OTHER
SPECIALIZED DEPARTMENTAL SYSTEMS, INCLUDING IBM AS/400'S AND A
BULL 9000 PROCESSOR. THE COMMUNICATIONS NETWORK REACHES INTO
EVERY COUNTY OF THE STATE AND SUPPORTS ACCESS TO APPROXIMATELY
475 LOCAL AREA NETWORK SERVERS, 30,000 DESKTOP/LAPTOP SYSTEMS
AND 150 MICROCOMPUTER-BASED WORKSTATIONS.

THE CAPITOL COMPLEX SERVICE CENTER (THE DATA CENTER) IN
NASHVILLE HOUSES CENTRAL SERVERS, INCLUDING STATE ELECTRONIC
MAIL SERVERS, WAN NOVELL/SAA COMMUNICATION SERVERS, THE ZSERIES
MAINFRAME, STATE INTERNET SERVERS, AND OTHER SERVERS FOR
STATEWIDE APPLICATIONS, DATABASES, AND SERVICES. THE ZSERIES
SYSTEM PROCESSES OVER 7 MILLION INTERACTIVE TRANSACTIONS AND
EXECUTES OVER 10,000 BATCH JOBS PER DAY. THE STATE WAN
PROVIDES ELECTRONIC MAIL FUNCTIONS TO OVER 23,000 USERS AND WAN
3270 SESSIONS TO MORE THAN 3,200 CONCURRENT USERS.

CENTRALIZED OFFICE FOR INFORMATION RESOURCES (OIR) STAFF AND
AGENCY STAFF PROVIDE TECHNICAL, OPERATIONAL, AND
TELECOMMUNICATIONS SUPPORT TO THE STATE'S INFRASTRUCTURE. IN
ADDITION, OIR'S INTEGRATED HELP DESK (IHD) ORGANIZATION
PROVIDES LINKAGE BETWEEN STATE USERS ACROSS THE STATE AND THE
WARRANTY AND TECHNICAL SUPPORT ORGANIZATIONS OF SERVER,
DESKTOP, AND LAPTOP/NOTEBOOK MICROCOMPUTER CONTRACTORS, PRINTER
CONTRACTORS, AND CONTRACTORS PROVIDING OTHER TECHNOLOGY, SUCH
AS MINI-COMPUTER SYSTEMS, THIN CLIENT SYSTEMS, PDAS, AND
NETWORKED COPIERS. TO MINIMIZE INAPPROPRIATE SERVICE CALLS TO
CONTRACTORS, THE IHD DISPATCHES TROUBLE CALLS TO THE
APPROPRIATE CONTRACTOR ORGANIZATION. THE IHD ALSO MONITORS
CONTRACTOR COMPLIANCE WITH WARRANTY SERVICE TIMELINESS AND
QUALITY PROVISIONS.

T. EVALUATION MODEL

EVALUATION OCCURS AS FOLLOWS:

ON PAGE 19 OF THE BID DOCUMENT YOU SEE THE BRACKETS AND THE TOTAL
RENTALS ESTIMATED YEARLY.
FOR EXAMPLE -
BRACKET TOTAL RENTALS, YEARLY
1 805
2A 499
3 93

THE STATE TAKES YOUR MONTHLY LEASE PRICE, MULTIPLYS THAT BY 12 MONTHS,
TIMES THE TOTAL YEARLY RENTAL ESTIMATE.

$1.00 X 12 X 805 = $9,660.00

THE NETWORKED COPIER IS THEN CALCULATED USING THE SAME FORMULA.
(FOR EXAMPLE PURPOSES THE NETWORKED COPIER TOTAL COMES TO $9,660)

OVERAGE IS THEN DETERMINED. (.01) X 999999 = $9999.99.

NON NETWORKED TOTAL = $9,660.00
NETWORKED TOTAL = $9,660.00
OVERAGE TOTAL = $9,999.99
ADD THE TOTALS TO FIND THE BRACKET TOTAL OF $ 29,319.99.

CONSEQUENTLY, THE SUM OF ALL BRACKETS GIVES THE TOTAL LOW BIDDER,
BIDDING ALL ITEMS.