Department of Human Services

Child Care Certificate Program Online Policy Manual

TABLE OF CONTENTS

Chapter

Section

Subject

Updated

1

 

CHILD CARE CERTIFICATE PROGRAM OVERVIEW

 

 

1.1

Child Care Sub-programs

 

 

1.2

Eligible Providers

 

 

1.3

Provider Payments

 

 

 

 

 

2

 

CERTIFICATE PROGRAM ELIGIBILITY

 

 

2.1

Eligible Children

 

 

2.2

Citizenship and Eligible Alien Status

 

 

2.3

Verification of Citizenship/Alien Status

 

 

2.4

Participant Identification

 

 

2.5

Child Immunizations

 

 

 

 

 

3

 

FAMILIES FIRST CHILD CARE

 

 

3.1

Child Care Disregard Option

 

 

3.2

Parent Eligibility for Families First (FF) Child Care Assistance

 

 

3.3

Five-Day Compliance Period

 

 

3.4

Families First Exemption Due to Lack of Child Care

 

 

3.5

Terminating Eligibility or Services for FF Child Care

 

 

3.6

Special Provider Payment Procedures for FF

 

 

 

 

 

4

 

TRANSITIONAL CHILD CARE (TCC)

 

 

4.1

TCC Eligibility

 

 

4.2

Parent Work Participation Qualification Requirements

 

 

4.3

Limited Work Requirements

 

 

4.4

Special Employment Policies

 

 

4.5

Special Household Situations

 

 

4.6

Parent Co-Pay Fees

 

 

4.7

Reasons for Termination - TCC

 

 

4.8

Parent Qualification Termination Notices

 

 

4.9

Special Provider Payment Procedures for TCC

 

 

4.10

Providers Not Eligible to Receive Certificate Payment

 

 

 

 

 

5

 

AT-RISK CHILD CARE FOR TCC EXPIRATIONS (ACC)

 

 

5.1

Eligibility Start Date

 

 

5.2

Parent Work Participation Qualification Requirements

 

 

5.3

Limited Work Requirements

 

 

5.4

Special Employment Policies

 

 

5.5

Special Household Situations

 

 

5.6

Parent Co-pay Fees

 

 

5.7

Reasons for Termination - ACC

 

 

5.8

Parent Qualification Termination Notices

 

 

 

 

 

6

 

AT-RISK CHILD CARE FOR CHILD-ONLY CARETAKERS (ARCO)

 

 

6.1

Caretaker Work Participation Qualification Requirements for ARCO

 

 

6.2

Limited Work Requirements

 

 

6.3

Special Employment Policies

 

 

6.4

Special Household Situation

 

 

6.5

Parent Co-pay Fees

 

 

6.6

Special ARCO Situations

 

 

6.7

Reasons for Termination

 

 

6.8

Parent Qualification Termination Notices

 

 

 

 

 

7

 

LOW-INCOME CHILD CARE ASSISTANCE

 

 

7.1

Parent Work Participation Qualification Requirements

 

 

7.2

Limited Work/Education/Training Hours

 

 

7.3

Special Employment Policies

 

 

7.4

Special Household Situations

 

 

7.5

Parent Co-Pay fees

  

 

7.6

Reasons for Termination

 

 

7.7

Application Process for Low-Income Assistance

 

 

 

 

 

8

 

DIVERSION CHILD CARE

 

 

8.1

Diversion Payments

 

 

8.2

Criteria that Qualifies a Client for Diversion Child Care Program

 

 

8.3

Determining Eligibility for Diversion Child Care (three months)

 

 

8.4

Exception to Partial Month of Eligibility

 

 

8.5

Special Requirements of Diversion Payment

 

 

8.6

Special Household Situations

 

 

8.7

Child Support Cooperation

 

 

8.8

Parent Co-Pay Fees

           

 

8.9

Termination of Qualification/Eligibility for Diversion Child Care

 

 

8.10

Special Provider Payment Procedures for Diversion

 

 

8.11

Providers Not Eligible to Receive Certificate Payment

 

 

 

 

 

9

 

TEEN PARENT ASSISTANCE FOR CHILD CARE (TPACC)

 

 

9.1

Eligibility Start Date

 

 

9.2

Parent Work participation Qualifications Requests for TPACC

 

 

9.3

TPACC Eligibility Criteria

 

 

9.4

Parent Co-Pay Fees

 

 

9.5

Management of TPACC Program

 

 

9.6

Termination Reasons for TPACC

 

 

9.7

Implementation and Enrollment Procedures

 

 

 

 

 

10

 

DEPARTMENT OF CHILDREN’S SERVICES CHILD CARE

 

 

10.1

DCS Referrals

 

 

10.2

Setting up a TCCMS Case for State Custody Child (SSC)

 

 

10.3

Setting up a TCCMS case for Non-State Custody Child (SNC)

 

 

10.4

Handling of DCS Cases

 

 

10.5

Utilization of Funds and Reporting to DCS

 

 

 

 

 

11

 

WORK REQUIREMENT EXEMPTIONS

 

 

11.1

At Application – Transitional, At-Risk, and Low-Income Programs

 

 

11.2

Bridge or Gap coverage After Initial Approval

 

 

11.3

Childbirth, Major Surgery, and Major Illness

 

 

 

 

 

12

 

INCOME ELIGIBILITY DETERMINATION POLICY

 

 

12.1

Sources of Monthly Gross Income to be Considered

 

 

12.2

Sources of Income Not to be Counted

 

 

12.3

Income Deductions

 

 

12.4

Household Resources Not to be Counted as Income

 

 

12.5

Determining and Entering Gross Monthly Income

 

 

12.6

Acceptable Sources for Verification of Income

 

 

 

 

 

13

 

DETERMINING FAMILY HOUSEHOLD SIZE

 

 

13.1

Mandatory Members of the Family Household Unit

 

 

13.2

Determining Other Household Members and Situations

 

 

13.3

Verification of Relationships and Ages

 

 

13.4

TCCMS Encoding Policy on Family Members

 

 

13.5

Special Situation – Deployed United States Soldiers

 

 

 

 

 

14

 

LOW-INCOME DIAGNOSED DISABILITY AND DEVELOPMENTAL DELAY ASSISTANCE

 

 

14.1

Diagnosed Disability

 

 

14.2

Developmental Delay

 

 

14.3

Program Scope

 

 

14.4

Verification of Developmental Delay

 

 

14.5

Authorizing Schedule Types for Developmental Delay

 

 

 

 

 

15

 

APPEALS

 

 

15.1

Policies

 

 

15.2

Appeals Timeframes

 

 

15.3

Procedures

 

 

 

 

 

16

 

CASE MANAGEMENT

 

 

16.1

Child Care Application and Parent Agreement Form

 

 

16.2

Case Documentation

 

 

16.3

Redetermination Procedures Policy

 

 

16.4

Monitoring Child Absences

 

 

16.5

Child Transferring Providers

 

 

 

 

 

17

 

PROGRAM MANAGEMENT

 

 

17.1

Parent Consumer Education

 

 

17.2

Program Abuse and Fraud

 

 

17.3

Interpretive Language Services

 

 

17.4

Confidential Caseload Policy

 

 

17.5

Public Records Policy

 

 

17.6

Voter Registration Policy

 

 

17.7

Low-Income Waiting List