Tennessee Higher Education Commission
Richard G. Rhoda, Executive Director

The STOP portfolio is a tool/template designed to guide Site Coordinators as they document activities and successes throughout the year. The portfolio serves as a foundation and complete resource for the Site Coordinators as they prepare and write the mid-year and year-end reports.

A STOP portfolio is comprised of four sections: Planning, Activities, Financials, and Extras. Each section will be updated and added to as appropriate throughout the year. A portfolio may consist of one large binder, a series of four binders, and electronic binder or another organizational tool preferred by the Site Coordinator.

The information and forms to be included in each section is detailed below:

Planning

• STOP Master Calendar
• STOP County Calendar (download)
• County Action Plan (download)
• Current Tobacco Policies
• Partner Identification Forms (download)

Activities (encompassing the 5 core elements)

• Activity Report (download)
• Activity Materials
• Event Feedback Forms (download)

Financials

• Direct Expense Accounting Form (download)
• Match Documentation (download)

Extras (miscellaneous materials and notes helpful to the program and the reports)

• Example: Materials
• Example: Meeting Agendas